On-Site Operations Coordinator - Scheduling & Dispatch

Pivot Interiors; Fremont (CA); On-site; USD 27,552,000 - 41,328,000; Part time

Job summary

Pivot Interiors is seeking an Operations Coordinator to manage service operations work-orders, transfer them into our scheduling system and ensure timely dispatch. You will coordinate with multiple teams, verify project details, and maintain documentation for installation staff.

The ideal candidate has a high school diploma or GED, 1–2 years of related experience, and proficiency with Word/Excel plus PDF creation. This on-site may require light lifting and strong organizational skills.

Qualifications

• High school diploma or GED required.
• Experience with operations databases and Microsoft Word/Excel.
• Strong attention to detail and organizational skills.
• Ability to multi-task and communicate effectively.

Responsibilities

• Transfer work orders into scheduling software and soft-schedule orders within 8 hours.
• Review project particulars before scheduling and follow up for missing details.
• Collaborate with stakeholders to ensure project success.
• Print paperwork for installation staff and create product pull lists for warehouse.
• Perform other duties or special projects as assigned.

Education

High school diploma or GED

Tools

MS Word

MS Excel

PDF creation tools

Operations scheduling software

Job description

Pivot Interiors is seeking an Operations Coordinator to manage service operations work-orders, transfer them into our scheduling system and ensure timely dispatch. You will coordinate with multiple teams, verify project details, and maintain documentation for installation staff.

The ideal candidate has a high school diploma or GED, 1–2 years of related experience, and proficiency with Word/Excel plus PDF creation. This on-site may require light lifting and strong organizational skills.