On-Site Operations Coordinator | Data & Compliance

Colibri Group; St. Louis, Northern (MO, KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Colibri Group in St. Louis, MO, seeks a Business Operations Coordinator to review and prepare incoming and outgoing continuing education material while maintaining accuracy within our controlled clean-room environment.

This full-time on-site role handles test materials, payments, certificates, and completion documentation; it requires discretion with personal data and adherence to state reporting requirements.

Qualifications

• Minimum 2 years’ experience in an office environment.
• High school diploma or GED required.
• Strong time management and organizational skills.
• Detail-oriented and able to handle sensitive information.
• Good communication skills and ability to work in fast-paced settings.
• Ability to learn new software quickly.

Responsibilities

• Receive, sort, and process incoming test materials and associated payments, including checks and credit card information.
• Scan, code, proof, and grade received continuing education activity documentation.
• Prepare, process, and send outbound certificates and related completion documentation.
• Handle sensitive personal information (e.g., date of birth, license numbers, credit card details), including information subject to state reporting requirements.
• Update customer records and contact customers to resolve any issues that arise within completion forms.
• Ensure accuracy of participant information and data entry.
• Analyze trends and report potential issues to immediate supervisor.
• Apply professional judgment within well-defined boundaries.
• Follow all clean-room protocols, including refraining from personal cell phone or personal electronic device use while working on-site.

Skills

Communication

Time management

Organizational skills

Attention to detail

Independent work

Education

High school diploma or GED

Job description

Colibri Group in St. Louis, MO, seeks a Business Operations Coordinator to review and prepare incoming and outgoing continuing education material while maintaining accuracy within our controlled clean-room environment.

This full-time on-site role handles test materials, payments, certificates, and completion documentation; it requires discretion with personal data and adherence to state reporting requirements.