Business Operations Coordinator

Colibri; St. Louis (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Colibri Group in St. Louis, MO is seeking a Business Operations Coordinator to manage incoming and outgoing continuing education materials with precision. This role focuses on processing payments, sorting test materials, and preparing outbound certificates while following strict clean-room protocols.

The position is full-time and on-site in Midtown St. Louis, requiring strong organizational skills and the ability to handle sensitive information securely.

Qualifications

• Minimum 2 years’ experience in an office environment.
• Demonstrated ability to manage time and meet deadlines.
• Detail-oriented with strong organizational skills.

Responsibilities

• Receive, sort, and process incoming test materials and payments.
• Scan, code, proof, and grade documentation.
• Prepare and send outbound certificates and completion documentation.
• Handle sensitive personal information with care and in compliance with protocols.
• Update customer records and communicate to resolve issues.
• Ensure accuracy of participant information and data entry.
• Analyze trends and report issues to supervisor.
• Follow all clean-room protocols on-site.

Skills

Time management

Attention to detail

Communication

Self-starter

Independence

Organizational skills

Education

High school diploma or GED

Tools

MS Office

Data entry

CRM software

Job description

At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy, Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers, and the community as a whole.

We have a rich and storied history. Colibri is one of the pioneers of online professional education, introducing some of the first web-based professional education courses in 2001. Today, the companyâs family of brands are the leading online professional education platforms in their respective end-markets.

We proudly serve >1 million customers annually and employ more than 1,500 mission-aligned professionals. To learn more, please visit: www.colibrigroup.com

Position Overview:

The Business Operations Coordinator is responsible for reviewing and preparing incoming and outgoing continuing education activity documentation, while maintaining a high level of accuracy and a comprehensive understanding of established mailroom operations. This role primarily receives, sorts, and processes incoming test materials and associated payments (by check or credit card), then prepares and sends outbound certificates and related completion documentation.

Because this work involves sensitive personal information (e.g., date of birth, license numbers, credit card details), this position operates in a controlled clean-room environment; personal cell phones and other personal electronic devices are not permitted while working in the clean room. This is a full-time, on-site position based in St. Louis, MO (Midtown).

What You Will Do:

• Receive, sort, and process incoming test materials and associated payments, including checks and credit card information
• Scan, code, proof, and grade received continuing education activity documentation
• Prepare, process, and send outbound certificates and related completion documentation
• Handle sensitive personal information (e.g., date of birth, license numbers, credit card details), including information subject to state reporting requirements
• Update customer records and contact customers to resolve any issues that arise within completion forms
• Ensure accuracy of participant information and data entry
• Analyze trends and report potential issues to immediate supervisor
• Apply professional judgment within well-defined boundaries
• Follow all clean-room protocols, including refraining from personal cell phone or personal electronic device use while working on-site

What You Need To Succeed:

• Minimum 2 years’ experience in an office environment
• High school diploma or GED required
• Good time management skills, ability to meet deadlines, and strong organizational skills
• Detail-oriented and highly organized
• Strong communication skills
• Excels at operating in a fast-paced environment
• Ability to learn new software programs quickly and efficiently
• Highly motivated, imaginative self-starter capable of working independently or in a group
• Superior work ethic, professional maturity, and a positive attitude

Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization.