On-Site Operations & Admin Coordinator

inquirED; Des Moines (IA); In loco; USD 70.000 - 84.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health & 401K

Flexible PTO

Company retreats

Technology package provided

Descrizione del lavoro

InquirED is seeking an Administrative & Operations Coordinator to keep our Des Moines office running smoothly and to manage day-to-day processes across Finance, People, Sales, and Marketing. You’ll own shared inboxes, calendars, travel, events, and records, using Google Workspace, Airtable, Asana, and AI assistants like Claude to streamline work.

You will report to the Operations Manager, partner with multiple teams, and drive process improvements while maintaining high accuracy and a proactive,

Competenze

• 2+ years of experience in administrative, executive assistant, office management, or operations roles
• Exceptionally organized with a sharp eye for detail
• Clear, proactive communicator, both verbal and written
• Comfort with technology and AI tools in daily work
• Self-directed and able to plan and finish tasks with minimal direction

Mansioni

• Manage shared inboxes, routing requests to owners and closing items
• Coordinate calendars, schedule interviews, vendor calls and team meetings
• Support finance by matching receipts, invoicing, and vendor records
• Support people ops with onboarding, equipment, offboarding, postings and records
• Keep files, trackers, and databases organized and up to date
• Draft professional emails and reports, using AI tools when helpful

Descrizione del lavoro

InquirED is seeking an Administrative & Operations Coordinator to keep our Des Moines office running smoothly and to manage day-to-day processes across Finance, People, Sales, and Marketing. You’ll own shared inboxes, calendars, travel, events, and records, using Google Workspace, Airtable, Asana, and AI assistants like Claude to streamline work.

You will report to the Operations Manager, partner with multiple teams, and drive process improvements while maintaining high accuracy and a proactive,