Global Executive Assistant & AI-Driven Ops Partner

InsideOut; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

InsideOut is a globally distributed healthcare and wellness technology company seeking an Executive Assistant to partner with the Executive Director. The role focuses on calendar management, inbox triage, and proactive operations, leveraging Claude and other AI tools to streamline daily workflows.

You will build SOPs, maintain playbooks, and coordinate cross-functional activities while ensuring confidentiality and professional communication across time zones, primarily during US Central Time

Qualifications

• Multiple years of hands-on experience supporting C-suite executives or founders.
• Ability to anticipate executive needs and propose solutions independently.
• Hands-on experience using Claude for materials, processes, and dashboards.
• Proven track record of maintaining confidentiality and discretion.
• Experience building or maintaining SOPs, playbooks, and documentation systems.
• Excellent written and verbal English communication; available during US Central Time business hours.
• Proficiency with Google Workspace, Asana, Slack, and Zoom.

Responsibilities

• Manage the Executive Director's calendar and inbox, triage priorities and draft responses.
• Coordinate day-to-day operational tasks and track priorities to completion.
• Create, update, and maintain SOPs and playbooks for the EA function and related processes.
• Leverage Claude and AI tools to draft materials, automate workflows, and build dashboards.
• Serve as the primary contact for internal teams and external clients, reflecting executive tone and priorities.
• Handle personal admin and vendor communications with discretion and secure workflows.

Skills

EA Experience

Proactive Foresight

AI Proficiency

Confidentiality

Documentation Skills

English Communication

Google Workspace

Asana

Slack & Zoom

Security Tools

Claude AI

Tools

Asana

Slack

Zoom

Google Workspace

1Password

Notion

Dropbox

Canva

Claude

Vibe

Job description

InsideOut is a globally distributed healthcare and wellness technology company seeking an Executive Assistant to partner with the Executive Director. The role focuses on calendar management, inbox triage, and proactive operations, leveraging Claude and other AI tools to streamline daily workflows.

You will build SOPs, maintain playbooks, and coordinate cross-functional activities while ensuring confidentiality and professional communication across time zones, primarily during US Central Time