On-site Office & Operations Coordinator

AGC Heat Transfer, Inc.; Fairview (OR); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance with HSA option

Life & Disability Insurance

401(k) with Company Match

Employee Assistance Program (EAP)

Job summary

AGC Heat Transfer is seeking an Office Services Coordinator to be the central support for our Fairview, Oregon facility. You will manage office operations, coordinate mailing, supplies, and document handling, and welcome visitors and contractors.

You’ll also support meeting coordination, calendars, and cross-location communication. Ideal candidates are highly organized, detail-oriented, and capable of working independently or as part of a team, with strong communication and confidentiality.

Qualifications

• 1–2 years of administrative, office support, receptionist, or coordinator experience.
• High School Diploma or GED.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams.
• Strong verbal and written communication skills.

Responsibilities

• Manage day-to-day office operations and administrative services.
• Coordinate mail distribution, supply inventory, and office resources.
• Support scanning, copying, filing, and document management activities.
• Assist with basic facility coordination and workplace organization.
• Welcome and assist visitors, customers, vendors, and contractors.
• Provide meeting support, including agendas, minutes, and action-item tracking.
• Review incoming sales orders for accuracy and completeness.
• Monitor calendars, schedules, and office commitments.
• Coordinate communication across AGC locations and departments.

Skills

Highly organized

Strong communication

Dependable

Independent

Team player

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

AGC Heat Transfer is seeking an Office Services Coordinator to be the central support for our Fairview, Oregon facility. You will manage office operations, coordinate mailing, supplies, and document handling, and welcome visitors and contractors.

You’ll also support meeting coordination, calendars, and cross-location communication. Ideal candidates are highly organized, detail-oriented, and capable of working independently or as part of a team, with strong communication and confidentiality.