Office Services Coordinator

AGC Heat Transfer, Inc.; Fairview (OR); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance with HSA option

Life & Disability Insurance

401(k) with Company Match

Employee Assistance Program (EAP)

Job summary

AGC Heat Transfer is seeking an Office Services Coordinator to be the central support for our Fairview, Oregon facility. You will manage office operations, coordinate mailing, supplies, and document handling, and welcome visitors and contractors.

You’ll also support meeting coordination, calendars, and cross-location communication. Ideal candidates are highly organized, detail-oriented, and capable of working independently or as part of a team, with strong communication and confidentiality.

Qualifications

• 1–2 years of administrative, office support, receptionist, or coordinator experience.
• High School Diploma or GED.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams.
• Strong verbal and written communication skills.

Responsibilities

• Manage day-to-day office operations and administrative services.
• Coordinate mail distribution, supply inventory, and office resources.
• Support scanning, copying, filing, and document management activities.
• Assist with basic facility coordination and workplace organization.
• Welcome and assist visitors, customers, vendors, and contractors.
• Provide meeting support, including agendas, minutes, and action-item tracking.
• Review incoming sales orders for accuracy and completeness.
• Monitor calendars, schedules, and office commitments.
• Coordinate communication across AGC locations and departments.

Skills

Highly organized

Strong communication

Dependable

Independent

Team player

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Be the Hub That Keeps Our Operations Running

At AGC Heat Transfer, we're looking for an organized, proactive, and customer-focused professional to join our team as an Office Services Coordinator. In this role, you'll be the central point of support for our Fairview facility, helping keep daily operations running smoothly while partnering with employees, managers, customers, vendors, and visitors.

If you enjoy variety in your day, thrive in a fast-paced environment, and take pride in creating an exceptional workplace experience, we'd love to hear from you.

Why AGC Heat Transfer?

AGC Heat Transfer is North America's leading manufacturer of sanitary plate heat exchangers used in food, beverage, dairy, and other sanitary processing industries. With locations across Oregon, Virginia, Wisconsin, and Texas, we combine engineering expertise, innovative manufacturing, and exceptional customer service to deliver industry-leading solutions.

• Integrity and trust
• Teamwork and accountability
• Innovation and problem-solving
• Respect for people and the environment

When you join AGC, you're not just filling a role. You're becoming part of a team that values your contributions and supports your growth.

What You'll Do

As the Office Services Coordinator, you'll serve as a key operational partner supporting office administration, communication, scheduling, workplace services, and departmental coordination.

Office & Workplace Support

• Manage day-to-day office operations and administrative services
• Coordinate mail distribution, supply inventory, and office resources
• Support scanning, copying, filing, and document management activities
• Assist with basic facility coordination and workplace organization
• Welcome and assist visitors, customers, vendors, and contractors
• Help maintain a professional, organized, and efficient work environment

Administrative & Operational Coordination

• Provide meeting support, including agendas, meeting minutes, and action-item tracking
• Review incoming sales orders for accuracy and completeness
• Monitor calendars, schedules, and office commitments
• Support managers and supervisors with administrative projects and documentation
• Coordinate communication across AGC locations and departments
• Assist with company events, announcements, and employee communications

Compliance & Business Support

• Serve as a liaison between management and facility compliance activities
• Help ensure critical deadlines, certifications, and compliance requirements are met
• Track and follow up on key administrative deliverables
• Support special projects and operational initiatives as needed

What Makes You Successful

You're someone who enjoys helping others, staying organized, and keeping multiple priorities moving forward at once.

You are:

• Highly organized and detail-oriented
• A strong communicator with excellent customer service skills
• Professional, dependable, and approachable
• Comfortable working independently and as part of a team
• Adaptable and able to manage changing priorities
• Committed to confidentiality and professionalism

Required Qualifications

• 1-2 years of administrative, office support, receptionist, or coordinator experience
• High School Diploma or GED
• Proficiency with Microsoft Office Suite, including:
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• Experience working with office equipment such as printers, scanners, and postage systems
• Strong verbal and written communication skills
• Experience handling multi-line phone systems and directing inquiries appropriately
• Ability to prioritize tasks and manage multiple responsibilities

Preferred Qualifications

• Post-secondary education
• Experience supporting operations, manufacturing, engineering, or production environments

Physical Requirements

• Ability to lift up to 30-50 pounds when handling office supplies, shipments, or records
• Ability to sit for extended periods while performing administrative duties
• Frequent use of computers, office equipment, and telephones
• Ability to bend, stoop, kneel, reach, and move throughout the facility as needed
• Ability to work on-site full-time in Fairview, Oregon

Pay: $24-$26 per hour

We offer a competitive benefits package including:

• Medical Insurance with HSA option
• Life & Disability Insurance
• 401(k) with Company Match
• Employee Assistance Program (EAP)

Discover the AGC Difference

At AGC Heat Transfer, every employee contributes to our success. If you're looking for an opportunity where your organizational skills, professionalism, and customer-first mindset can make a real impact.

AGC Heat Transfer is an Equal Opportunity Employer.