On-Site Office Manager & Bookkeeper – QuickBooks Pro

Walker Mechanical Contractors, Inc.; Burlington (MA); Sur place; USD 30 000 - 46 000; Plein temps

Avantages offerts par ce poste

Health and dental insurance

401(k) with company match

Paid time off

Résumé du poste

Walker Mechanical is seeking an Office Manager & Bookkeeper to run our Burlington, MA front office and keep books current. You will handle QuickBooks Desktop entries, invoicing, payables, and vendor payments while serving as the first voice for customers and suppliers. You’ll partner with the General Manager and leadership every day.

This role blends bookkeeping, customer service, and office operations in a small, dependable team that values accuracy and timely communication.

Qualifications

• Experience with hands-on bookkeeping or data entry in QuickBooks Desktop.
• Clear, professional phone and written communication.
• Proficiency in Microsoft Office (Excel) and Google Workspace.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple deadlines.
• Dependable and punctual; daily office reliance.
• High school diploma or equivalent.
• Preferred: 2+ years of QuickBooks Desktop experience.

Responsabilités

• Record customer, vendor, and banking transactions in QuickBooks Desktop daily.
• Prepare customer work orders, draft and send invoices.
• Prepare accounts payable reports and draft vendor checks.
• Collect customer payments and make bank deposits.
• Answer calls and emails from customers and suppliers.
• Learn each customer’s and supplier’s preferences to ensure consistent service.
• Type up proposals, quotes, and estimates.
• Draft maintenance contracts and follow up with customers.
• Work with leadership to meet customer needs.
• Apply for permits across multiple cities and towns.
• Maintain job folders and file documents.
• Keep Excel spreadsheets and records current.
• Take on other projects as needed.

Connaissances

QuickBooks Desktop experience

Phone and written communication

Microsoft Office / Google Workspace

Attention to detail / organization

Independent work / deadlines

Dependable / punctual

High school diploma

Formation

High school diploma or equivalent

Description du poste

Walker Mechanical is seeking an Office Manager & Bookkeeper to run our Burlington, MA front office and keep books current. You will handle QuickBooks Desktop entries, invoicing, payables, and vendor payments while serving as the first voice for customers and suppliers. You’ll partner with the General Manager and leadership every day.

This role blends bookkeeping, customer service, and office operations in a small, dependable team that values accuracy and timely communication.