Facility Office Coordinator – Front Desk & Operations

Giga Energy; City of Long Beach (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Giga Energy is seeking an Office Coordinator to oversee front office operations for our Switchboard production facility in Long Beach, California. The role includes reception coverage, vendor and supply management, mail and shipping logistics, visitor coordination, and general administrative support in a fast-paced industrial setting.

The ideal candidate is a self-starter with strong organizational, communication, and multitasking skills, able to work independently and partner with HR, Plant

Qualifications

• 2+ years of experience in office coordination or similar role
• Experience in industrial/manufacturing plant setting preferred
• Professional, welcoming demeanor and strong communication skills

Responsibilities

• Own the management and organization of office supplies and equipment, including tracking inventory and reorder thresholds
• Serve as the primary point of contact for greeting visitors, contractors, vendors, and job candidates, ensuring a professional and welcoming experience; oversee reception coverage
• Plan, coordinate, and set up tours of the facility, including scheduling with relevant departments, preparing materials, arranging PPE and safety orientations, and handling tour logistics
• Oversee incoming and outgoing mail and package processes, including managing courier/shipping vendor relationships and distribution
• Maintain the appearance and functionality of the front lobby, reception area, and shared spaces, coordinating with janitorial and facilities vendors
• Administer visitor access and security protocols, including badge issuance and logs; partner with EHS/security on policy updates
• Coordinate conference room scheduling, meeting logistics, catering, and event setup for internal meetings and leadership visits
• Act as a liaison between plant management, HR, and other departments, relaying information and resolving office issues
• Coordinate new hire onboarding logistics, including welcome materials, workspace setup, and badge/access coordination with HR
• Perform other administrative and coordination duties as assigned by management

Skills

Verbal and written communication

Organizational skills

Multitasking

Stakeholder management

Education

High school diploma

Tools

Microsoft Office Suite

Procurement systems

Job description

Giga Energy is seeking an Office Coordinator to oversee front office operations for our Switchboard production facility in Long Beach, California. The role includes reception coverage, vendor and supply management, mail and shipping logistics, visitor coordination, and general administrative support in a fast-paced industrial setting.

The ideal candidate is a self-starter with strong organizational, communication, and multitasking skills, able to work independently and partner with HR, Plant