Office Coordinator

Giga Energy Inc.; Long Beach, Northern (CA, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Giga Energy Inc. in Long Beach, California, is seeking an proactive Office Coordinator to oversee front office operations at our Switchboard production facility.

This on-site role goes beyond reception and owns daily office functions, vendor relationships, and admin processes. The ideal candidate is a self-starter who can manage multiple priorities, exercise sound judgment, and help maintain a professional, well-run environment in a fast-paced industrial setting.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in office coordination or similar.
• Excellent verbal and written communication, professional demeanor.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite; experience with procurement or inventory systems a plus.
• Ability to maintain confidentiality.
• Reliable, punctual, and able to work independently; able to supervise front desk/reception staff.

Responsibilities

• Manage office supplies and equipment inventory with reorder thresholds.
• Greet visitors; manage sign-in, security, and reception coverage.
• Plan and coordinate tours, PPE prep, and logistics.
• Oversee mail and package processes; manage courier/vendor relations.
• Maintain lobby, reception areas, and shared spaces with facilities/vendors.
• Administer visitor access and plant safety orientation compliance.
• Coordinate conference room scheduling, meetings, catering, and events.
• Liaise between plant management, HR, and departments; relay info and arrivals.
• Coordinate new-hire onboarding logistics with HR.

Skills

Communication skills

Independent judgment

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Procurement/inventory systems

Job description

What you’ll do

Giga Energy is seeking a proactive and highly organized Office Coordinator to oversee front office operations and administrative support for our factory facility. This role goes beyond front desk coverage - the Office Coordinator owns the day-to-day functioning of the office, manages vendor and supply relationships, supports facility-wide administrative processes, and serves as a key point of contact for visitors, employees, and leadership. The ideal candidate is a self-starter who can manage multiple priorities independently, exercise sound judgment, and help create a professional, well-run environment in a fast-paced industrial setting.

The Office Coordinator is responsible for the overall administration of the front office and supporting functions, including reception coverage, supply and vendor management, mail and shipping logistics, visitor and tour coordination, and general office operations support. This role may oversee or direct the work of a front desk associate or receptionist where applicable, and partners closely with Facility, HR, and Plant Management on administrative initiatives.

Where you’ll work

This role will begin based in Long Beach, California at the Switchboard production facility. You must be willing to work on site full-time.

Responsibilities

• Own the management and organization of office supplies and equipment, including tracking inventory, setting reorder thresholds

• Serve as the primary point of contact for greeting visitors, contractors, vendors, and job candidates, ensuring a professional and welcoming experience and proper sign-in/security procedures; oversee reception coverage

• Plan, coordinate, and set up customer and visitor tours of the facility, including scheduling with relevant departments, preparing materials, arranging PPE and safety orientations, and serving as the point of escalation for tour logistics.

• Oversee incoming and outgoing mail and package processes, including managing courier/shipping vendor relationships (UPS, FedEx, USPS, etc.) and ensuring accurate, timely distribution across departments.

• Maintain the appearance, organization, and functionality of the front lobby, reception area, and shared office spaces, coordinating with janitorial and facilities vendors as needed.

• Administer visitor access and security protocols, including badge issuance, visitor logs, and compliance with plant safety orientation requirements; partner with EHS/security on policy updates.

• Coordinate conference room scheduling, meeting logistics, catering, and event setup for internal meetings, leadership visits, and company events.

• Act as a liaison between plant management, HR, and other departments, relaying information, coordinating deliveries/visitor arrivals, and resolving day-to-day office issues.

• Coordinate new hire onboarding logistics, including welcome materials, workspace setup, and badge/access coordination, in partnership with HR..

• Perform other administrative and coordination duties as assigned by management.

Requirements

• High school diploma or equivalent required;

• 2+ years of experience in an office coordination, office management, or senior administrative support role, ideally within an industrial, manufacturing, or plant setting.

• Excellent verbal and written communication skills, with a professional and welcoming demeanor and strong stakeholder management ability.

• Strong organizational and multitasking skills, with demonstrated ability to manage competing priorities and exercise independent judgment.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office/facility management tools; experience with procurement or inventory systems a plus.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Reliable, punctual, and able to work independently with minimal supervision; comfortable directing the work of front desk/reception staff where applicable.