Administrative Coordinator- Fulltime

Giga Energy; Long Beach (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Equity options

FSA/HSA

Job summary

Giga Energy is seeking an Office Coordinator to oversee the front office and administrative support for our Long Beach factory facility. This role ensures a professional, well-run environment in a fast-paced industrial setting, coordinating tours, mail, supplies, vendor relations, and onboarding in collaboration with HR and Facility teams.

Based on-site, you will partner with EHS/security and plant management to maintain operations, sign-in procedures, and a welcoming front desk.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in office coordination or senior admin support in an industrial setting preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Reliable, punctual and able to work independently with minimal supervision.

Responsibilities

• Own the front office operations and reception coverage, greeting visitors and directing on-site activities.
• Manage vendor and supply relationships, procurement and inventory processes as needed.
• Coordinate tours of the facility and assist with scheduling with relevant departments.
• Oversee mail, shipping, courier relationships and lobby appearance.
• Partner with EHS/security on policy updates and coordinate onboarding logistics with HR.
• Liaise between plant management, HR and other departments to resolve office issues.
• Support administration initiatives in partnership with Facility, HR and Plant Management.
• Perform other administrative duties as assigned.

Skills

Office coordination

Communication

Time management

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Giga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. We're building at a speed most companies talk about but never actually operate at. You'll see your fingerprints on what we ship.

Office Coordinator

to oversee front office operations and administrative support for our factory facility. This role goes beyond front desk coverage — the Office Coordinator owns the day-to-day functioning of the office, manages vendor and supply relationships, supports facility-wide administrative processes, and serves as a key point of contact for visitors, employees, and leadership. The ideal candidate is a self-starter who can manage multiple priorities independently, exercise sound judgment, and help create a professional, well-run environment in a fast-paced industrial setting.

Office Coordinator

is responsible for the overall administration of the front office and supporting functions, including reception coverage, supply and vendor management, mail and shipping logistics, visitor and tour coordination, and general office operations support. This role may oversee or direct the work of a front desk associate or receptionist where applicable, and partners closely with Facility, HR, and Plant Management on administrative initiatives.

This role will begin based in Long Beach, California at the Switchboard production facility. You must be willing to work on site full-time.

Responsibilities

• Own the management and organization of office supplies and equipment, including tracking inventory, setting reorder thresholds
• Serve as the primary point of contact for greeting visitors, contractors, vendors, and job candidates, ensuring a professional and welcoming experience and proper sign-in/security procedures; oversee reception coverage
• Plan, coordinate, and set up customer and visitor tours of the facility, including scheduling with relevant departments, preparing materials, arranging PPE and safety orientations, and serving as the point of escalation for tour logistics.
• Oversee incoming and outgoing mail and package processes, including managing courier/shipping vendor relationships (UPS, FedEx, USPS, etc.) Maintain the appearance, organization, and functionality of the front lobby, reception area, and shared office spaces, coordinating with janitorial and facilities vendors as needed.
• partner with EHS/security on policy updates.
• Act as a liaison between plant management, HR, and other departments, relaying information, coordinating deliveries/visitor arrivals, and resolving day-to-day office issues.
• Coordinate new hire onboarding logistics, including welcome materials, workspace setup, and badge/access coordination, in partnership with HR.
• Perform other administrative and coordination duties as assigned by management.

High school diploma or equivalent required;

2+ years of experience in an office coordination, office management, or senior administrative support role, ideally within an industrial, manufacturing, or plant setting.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office/facility management tools; experience with procurement or inventory systems a plus.

Reliable, punctual, and able to work independently with minimal supervision; comfortable directing the work of front desk/reception staff where applicable.

We value people who take ownership, raise risks early, communicate directly, and follow through. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.

Benefits

• Subsidized health, dental, and vision insurance
• Equity (options) in a rapidly growing startup
• Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
• Opportunities to collaborate in person at periodic team and company on-sites

We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.