Office Coordinator

Giga Energy; Long Beach (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

PTO

Parental leave

FSA/HSA

Job summary

Giga Energy is seeking a proactive Office Coordinator to manage front office operations and administrative support at the Switchboard production facility in Long Beach, CA. This role goes beyond front desk coverage, owning day-to-day office functioning, vendor relationships, and visitor coordination in a fast-paced industrial setting.

The ideal candidate will be highly organized, a self-starter, and capable of juggling multiple priorities while maintaining a professional environment for

Qualifications

• High school diploma or equivalent.
• 2+ years in office coordination or administrative support in industrial/plant setting.
• Excellent verbal and written communication, professional demeanor.
• Strong organizational and multitasking abilities; independent judgment.
• Proficiency with Microsoft Office and basic procurement/inventory tools.

Responsibilities

• Own management of office supplies and equipment, tracking inventory and reorders.
• Greet visitors, oversee reception, sign-in and security procedures.
• Coordinate facility tours, manage logistics and materials.
• Oversee mail/shipping with courier vendors and route distribution.
• Maintain lobby and shared spaces; coordinate with janitorial/vendors.
• Administer visitor access and security, collaborate with EHS/security on policy updates.
• Coordinate conference rooms, meetings, catering, and events.
• Liaise with plant management, HR and departments to resolve office issues.
• Coordinate new hire onboarding materials and badge setup with HR.
• Perform other administrative duties as assigned.

Skills

Office coordination

Multitasking

Communication

MS Office Suite

Procurement

Inventory management

Confidentiality

Independent work

Front desk supervision

Education

High school diploma or equivalent

Tools

Microsoft Office

Procurement systems

Inventory systems

Facilities software

Job description

The Pace:

You will support projects moving faster than anywhere else in the industry.

The Impact:

You are the person who helps keep our office moving at .

The Team:

Work with a world-class group of engineers, construction leaders, and operators defining the future of AI infrastructure.

What You’ll Do

Giga Energy is seeking a proactive and highly organized Office Coordinator to oversee front office operations and administrative support for our factory facility. This role goes beyond front desk coverage — the Office Coordinator owns the day-to-day functioning of the office, manages vendor and supply relationships, supports facility-wide administrative processes, and serves as a key point of contact for visitors, employees, and leadership. The ideal candidate is a self-starter who can manage multiple priorities independently, exercise sound judgment, and help create a professional, well-run environment in a fast-paced industrial setting.

Where You’ll Work

This role will begin based in Long Beach, California at the Switchboard production facility. You must be willing to work on site full-time.

Scope of the Role

The Office Coordinator is responsible for the overall administration of the front office and supporting functions, including reception coverage, supply and vendor management, mail and shipping logistics, visitor and tour coordination, and general office operations support. This role may oversee or direct the work of a front desk associate or receptionist where applicable, and partners closely with Facility, HR, and Plant Management on administrative initiatives.

Responsibilities

• Own the management and organization of office supplies and equipment, including tracking inventory, setting reorder thresholds
• Serve as the primary point of contact for greeting visitors, contractors, vendors, and job candidates, ensuring a professional and welcoming experience and proper sign-in/security procedures; oversee reception coverage
• Plan, coordinate, and set up customer and visitor tours of the facility, including scheduling with relevant departments, preparing materials, arranging PPE and safety orientations, and serving as the point of escalation for tour logistics.
• Oversee incoming and outgoing mail and package processes, including managing courier/shipping vendor relationships (UPS, FedEx, USPS, etc.) and ensuring accurate, timely distribution across departments.
• Maintain the appearance, organization, and functionality of the front lobby, reception area, and shared office spaces, coordinating with janitorial and facilities vendors as needed.
• Administer visitor access and security protocols, including badge issuance, visitor logs, and compliance with plant safety orientation requirements; partner with EHS/security on policy updates.
• Coordinate conference room scheduling, meeting logistics, catering, and event setup for internal meetings, leadership visits, and company events.
• Act as a liaison between plant management, HR, and other departments, relaying information, coordinating deliveries/visitor arrivals, and resolving day-to-day office issues.
• Coordinate new hire onboarding logistics, including welcome materials, workspace setup, and badge/access coordination, in partnership with HR..
• Perform other administrative and coordination duties as assigned by management.

Requirements

• High school diploma or equivalent required;
• 2+ years of experience in an office coordination, office management, or senior administrative support role, ideally within an industrial, manufacturing, or plant setting.
• Excellent verbal and written communication skills, with a professional and welcoming demeanor and strong stakeholder management ability.
• Strong organizational and multitasking skills, with demonstrated ability to manage competing priorities and exercise independent judgment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office/facility management tools; experience with procurement or inventory systems a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable, punctual, and able to work independently with minimal supervision; comfortable directing the work of front desk/reception staff where applicable.
• Subsidized health, dental, and vision insurance
• 401(k) with 4% employer match
• PTO
• Parental leave
• Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)