On-Site Office Coordinator - Part-Time (LA)

BAM Ventures; Los Angeles (CA); On-site; USD 30,307 - 41,328; Part time

Benefits offered by this job

Competitive compensation

Healthcare benefits

401K

Generous PTO

Wellness stipend

Partial remote

Employee discount

Parental leave

Purpose-driven startup

Job summary

Birdy Grey is seeking an Office Coordinator to keep our Los Angeles office running smoothly for a hybrid team. This is a hands-on role for someone who likes owning the details and making a space work.

Reporting to the Senior Director of HR, you''ll be the person who keeps mail moving, vendors managed, supplies stocked, and in-office moments running without a hitch. You will own recurring logistics, set up new hires, and support larger in-office moments like QBR, while using AI tools to automate

Qualifications

• Bachelor’s Degree required.
• 2-3 years of office coordination, administrative, or operations experience.
• Based in or near downtown Los Angeles and able to be on-site on scheduled days.
• Highly organized and reliable, comfortable owning recurring logistics with minimal oversight.
• Comfortable with light physical tasks such as carrying packages, moving chairs, and restocking.
• Confident coordinating with outside vendors and managing recurring orders and payments.
• Comfortable with everyday tools like Slack, Google Workspace, and Brex, and quick to pick up new ones.
• Excited about AI and eager to use tools like Claude and Gemini to automate the repetitive parts of the job.
• Discreet and trustworthy with access, passwords, and light financial tasks.
• Proactive problem solver who can troubleshoot and elevate when needed.
• Excellent verbal, written, and interpersonal communication skills.
• Impeccable organizational skills and attention to detail.
• Hard working and willing to roll up your sleeves. No job is too big or too small.
• You have an entrepreneurial spirit. You thrive in a dynamic, fast-paced environment, are comfortable with ambiguity, and take initiative.
• Start-up experience
• Interest in bridal and fashion

Responsibilities

• Receive and distribute mail and packages, keeping the team posted on what's arrived.
• Run the weekly office-mail process: scan, file to Drive, notify finance, and forward items as directed.
• Manage office vendors and facilities, including water, parking passes, cleaning, building maintenance, Wi‑Fi, and cell service.
• Handle office furnishings and one-off projects like blinds, shared furniture, and equipment.
• Keep shared supplies stocked and maintain the office budget and expense records in Brex.
• Prepare welcome boxes and set up desks for new Los Angeles hires.
• Set up and support QBR and other larger in-office meetings, including AV and catering.
• Support packages for brand and creative, including influencer boxes, donations, and samples.
• Look for ways to simplify, automate, or redistribute recurring tasks, using tools like Claude and Google Workspace to cut the busywork.

Skills

Highly organized

Attention to detail

Excellent communication

Independent / self-directed

Entrepreneurial spirit

Proactive problem solver

Interpersonal skills

Education

Bachelor’s Degree Required

Tools

Slack

Google Workspace

Brex

Claude

Gemini

Job description

Birdy Grey is seeking an Office Coordinator to keep our Los Angeles office running smoothly for a hybrid team. This is a hands-on role for someone who likes owning the details and making a space work.

Reporting to the Senior Director of HR, you''ll be the person who keeps mail moving, vendors managed, supplies stocked, and in-office moments running without a hitch. You will own recurring logistics, set up new hires, and support larger in-office moments like QBR, while using AI tools to automate