Office & IT Coordinator — Build Our Workplace Systems

Pivotal Health; Santa Monica (CA); Hybrid; USD 28,000 - 48,000; Part time

Job summary

Pivotal Health is seeking an Office Manager, Workplace & IT Coordinator to own how the Los Angeles office runs day to day. You’ll be the go-to person for facilities, vendor contracts, onboarding, and basic IT support.

This hands-on, high-ownership role requires 2–4 years in office management at a startup, comfort with tech, and a knack for building simple systems like FAQs.

Note: this is a part-time role with no benefits; US work authorization is required.

Qualifications

• 2–4 years in office management, workplace, or operations.
• Comfortable with basic IT troubleshooting (wifi, hardware, account access).
• Strong service mindset with ability to negotiate vendor contracts and manage supplies.

Responsibilities

• Own facilities, vendor relationships, and the office budget end-to-end.
• Keep shared spaces stocked and welcoming.
• Run onboarding for new hires (desk setup, equipment, first-day experience).
• Serve as first-line IT support: basic troubleshooting and equipment provisioning in partnership with IT/Security.
• Track company assets and manage AV for meetings and events.
• Plan and run in-person events sized for a growing office.
• Build lightweight systems (Slack channel, Notion FAQ) to reduce repeated questions.

Skills

Office management

Vendor management

IT troubleshooting

Communication

Event planning

Attention to detail

Tools

Rippling

Google Workspace admin

MDM platforms

Job description

Pivotal Health is seeking an Office Manager, Workplace & IT Coordinator to own how the Los Angeles office runs day to day. You’ll be the go-to person for facilities, vendor contracts, onboarding, and basic IT support.

This hands-on, high-ownership role requires 2–4 years in office management at a startup, comfort with tech, and a knack for building simple systems like FAQs.

Note: this is a part-time role with no benefits; US work authorization is required.