Office Coordinator

Poms-; Calabasas (CA); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Comprehensive health coverage

Flexible Spending Accounts (FSA)

Supplemental Insurance: short/longTerm

401(k) with employer match

Worldwide Travel Assistance Program

Vacation time

Floating holidays

Sick leave

Observed holidays

Paid leave (jury duty, volunteering, e

Employee assistance & discounts

Tuition reimbursement & in-house教育

Career advancement opportunities

Job summary

Poms & Associates is seeking an organized Office Coordinator to support day-to-day administrative functions in our Calabasas office. The role emphasizes handling calls, welcoming visitors, scheduling rooms, processing mail, and keeping supplies stocked in a reliable, on-site environment.

The ideal candidate has a Bachelor's degree or equivalent experience, strong attention to detail, and clear communication skills to ensure smooth office operations and timely task completion.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and relevant work experience.
• High attention to detail and accuracy with minimal errors.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Strong verbal and written communication and professional demeanor.
• Proficiency with computers and MS Office suite.

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Greet guests and maintain a professional lobby area.
• Schedule and manage meeting rooms and assist with conference setup.
• Receive deliveries, process shipments, and distribute mail.
• Monitor office supplies and assist with ordering and restocking.
• Perform clerical and administrative tasks to support office operations.
• Complete other duties and research as assigned.
• Occasional travel may be required.

Skills

Bachelor's degree

Attention to detail

Analytical skills

Multitasking

Verbal and written communication

Professional demeanor

Microsoft Office

Outlook

Punctuality

On-site work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Job description

Description

Title: Office Coordinator

Compensation: $22.50 - $25.00

Schedule: This is a full-time position, and hours of operation for the office are typically Monday through Friday, 8:30 a.m. to 5:00 p.m. Schedule flexibility for Monday & Friday (32 - 40 hours per week)

Location: Calabasas, California

Poms & Associates is seeking a detail-oriented Office Coordinator who will provide a part-time, support-focused position designed to assist with the execution of in-office administrative support. This role plays a key part in maintaining the smooth operation of ongoing office functions through clearly defined duties and structured processes.

Primarily administrative and executional in nature, this position does not involve strategic planning independent decision-making responsibilities.

What You’ll Do:

• Answer, screen, and direct incoming phone calls.
• Greet and welcome guests and maintain a professional and organized lobby area.
• Schedule and manage meeting rooms and assist with conference room setup as needed.
• Receive deliveries, process outgoing shipments, and distribute incoming mail.
• Monitor office supply inventory and assist with ordering and restocking as directed.
• Assist with various clerical and administrative tasks to support overall office operations.
• Perform other duties, projects and research as assigned
• Occasional travel may be required

What You’ll Need to Succeed:

• Bachelor's degree in related field preferred, or an equivalent combination of education and relevant work experience.
• Comfortable following established processes and procedures.
• High level of attention to detail essential; possess strong analytical skills with attention to detail and accuracy; consistently produces quality work with minimal errors.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively to a wide variety of audiences.
• Respond to requests for service and assistance in a timely and professional manner; maintain a courteous, positive, and solutions-oriented approach.
• Professional, friendly demeanor when interacting with clients, guests, and team members.
• Basic proficiency with computers, including familiarity with Microsoft Office and Outlook.
• Reliable, punctual, and comfortable working in an on-site office environment.

What Poms & Associates Offers You:

• Comprehensive health, dental, and vision coverage
• Flexible Spending Accounts (FSA) traditional and dependent care
• Supplemental Insurance including Short Term Disability, Long Term Disability, Long Term Care, and Basic Life and Accidental Death & Dismemberment insurance
• 401(k) retirement plan with employer matching
• Worldwide Travel Assistance Program
• Vacation Time
• Floating Holidays
• Sick Leave
• Observed Holidays
• Paid Leave (Jury Duty, Volunteer Time off, Disability, Parental Leave, etc.)
• Employee Assistance & Employee Discount Programs
• Professional development opportunities, including tuition reimbursement and in-house education classes
• Career advancement opportunities

Please note that these are just some potential examples, and the specific benefits and perks offered may vary based on the position and location.

Compensation: $22.50 - $25.00

Compensation will be determined by a number of factors including educational background, location, and experience.

About Poms & Associates:

At Poms & Associates, we redefine the insurance experience by offering innovative solutions for both business and personal insurance needs. With decades of experience and expertise, we are dedicated to helping clients stay protected and prepared. We believe that knowledge is the key to effective insurance and that proactive risk management is the smartest way to insure.

For more information about the company, please visit our website: https://www.pomsassoc.com/

Poms & Associates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Poms & Associates complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.