Office Coordinator - Part Time

Poms-; Calabasas (CA); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Sick leave benefits

Supportive, team-oriented environment

Hands-on experience in administrative 

Career advancement opportunities

Job summary

Poms & Associates is seeking a detail-oriented Office Coordinator for a part-time, on-site role in Calabasas, CA. The schedule is flexible with hours 8:30 a.m. to 5:00 p.m.

Monday–Friday and potential half-days as needed. Responsibilities include answering calls, greeting guests, scheduling meetings, handling mail and deliveries, maintaining supplies, and supporting general office operations. A Bachelor's degree or equivalent experience is preferred.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• High level of attention to detail essential; strong analytical skills and accuracy.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Exceptional verbal and written communication skills with diverse audiences.
• Professional, friendly demeanor when interacting with clients and team members.

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Greet and welcome guests and maintain a professional lobby area.
• Schedule and manage meeting rooms and assist with conference setup.
• Receive deliveries, process outgoing shipments, and distribute mail.
• Monitor office supply inventory and assist with ordering/restocking.
• Assist with various clerical and administrative tasks to support office operations.
• Perform other duties and research as assigned.
• Occasional travel may be required.

Skills

Attention to detail

Multitasking

Verbal and written communication

Professional demeanor

Education

Bachelor's degree in related field preferred

Tools

Microsoft Office

Outlook

Job description

Description

Title: Office Coordinator - Part Time

Compensation: $22.50- $25.00 per hour

Schedule:

This is a part-time position with a flexible schedule. Available hours Monday through Friday with office hours of 8:30 a.m. to 5:00 pm.

Available schedule can include Tuesday to Thursday with flexible half days Monday/Friday.

Location:

Onsite, Calabasas, CA

Poms & Associates is seeking a detail-oriented Office Coordinator who will provide a part-time, support-focused position designed to assist with the execution of in-office administrative support. This role plays a key part in maintaining the smooth operation of ongoing office functions through clearly defined duties and structured processes.

Primarily administrative and executional in nature, this position does not involve strategic planning independent decision-making responsibilities.

What You’ll Do:

• Answer, screen, and direct incoming phone calls.
• Greet and welcome guests and maintain a professional and organized lobby area
• Schedule and manage meeting rooms and assist with conference room setup as needed.
• Receive deliveries, process outgoing shipments, and distribute incoming mail.
• Monitor office supply inventory and assist with ordering and restocking as directed.
• Assist with various clerical and administrative tasks to support overall office operations.
• Perform other duties, projects and research as assigned
• Occasional travel may be required

What You’ll Need to Succeed:

• Bachelor's degree in related field preferred, or an equivalent combination of education and relevant work experience.
• Comfortable following established processes and procedures.
• High level of attention to detail essential; possess strong analytical skills with attention to detail and accuracy; consistently produces quality work with minimal errors.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively to a wide variety of audiences.
• Respond to requests for service and assistance in a timely and professional manner; maintain a courteous, positive, and solutions-oriented approach.
• Professional, friendly demeanor when interacting with clients, guests, and team members.
• Basic proficiency with computers, including familiarity with Microsoft Office and Outlook.
• Reliable, punctual, and comfortable working in an on-site office environment.

What Poms & Associates Offers You:

• Sick leave benefits
• Supportive, team-oriented environment.
• Hands-on experience in administrative functions.
• Career advancement opportunities

Please note that these are just some potential examples, and the specific benefits and perks offered may vary based on the position and location.

Compensation:

Hourly range between $22.50- $25.00 per hour

Compensation will be determined by a number of factors including educational background and experience.

About Poms & Associates:

At Poms & Associates, we redefine the insurance experience by offering innovative solutions for both business and personal insurance needs. With decades of experience and expertise, we are dedicated to helping clients stay protected and prepared. We believe that knowledge is the key to effective insurance and that proactive risk management is the smartest way to insure.

For more information about the company, please visit our website: https://www.pomsassoc.com/

Poms & Associates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Poms & Associates complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.