Office Coordinator

Career Group; Los Angeles (CA); Sur place; USD 52 000 - 64 000; Plein temps

Résumé du poste

Career Group is seeking an Office Coordinator in Los Angeles to support day-to-day office operations and maintain a professional workplace. The role involves welcoming guests, coordinating meetings, managing supplies, and assisting with onboarding and events.

The ideal candidate has 2+ years in an office/administrative role, strong organizational skills, and excellent communication. This is a fast-paced environment offering broad exposure to business operations and growth opportunities.

Qualifications

• 2+ years in office coordination, administrative, or operations roles.
• Strong organizational skills and attention to detail.
• Professional communication with a service-oriented mindset.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsabilités

• Coordinate daily office operations to ensure the workplace runs smoothly and efficiently.
• Serve as the primary point of contact for office vendors, building management, and service providers.
• Manage office supplies, inventory, and equipment maintenance.
• Welcome guests and handle visitor management and meeting logistics.
• Coordinate conference room scheduling and office-wide meetings.
• Assist with employee onboarding, desk setup, and office orientation.
• Support team events, lunches, and occasional company gatherings.
• Process invoices and track office expenses; assist with budget-related administrative tasks.
• Handle mail, shipments, and deliveries; support special projects and general administrative tasks.

Connaissances

Office coordination

Organization

Communication

Prioritization

MS Office / Google Workspace

Outils

Microsoft Office Suite

Google Workspace

Description du poste

Our client, a respected private equity firm in Los Angeles, is seeking a polished and proactive Office Coordinator to support day-to-day office operations and help maintain an efficient, professional workplace environment. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a fast-paced office, and takes pride in creating a seamless experience for employees and visitors alike.

Responsibilities

• Coordinate daily office operations to ensure the workplace runs smoothly and efficiently
• Serve as the primary point of contact for office vendors, building management, and service providers
• Manage office supplies, inventory, and equipment maintenance
• Welcome guests and assist with visitor management and meeting logistics
• Coordinate conference room scheduling and office-wide meetings
• Assist with employee onboarding, desk setup, and office orientation
• Support team events, lunches, and occasional company gatherings
• Process invoices, track office expenses, and assist with budget-related administrative tasks
• Handle incoming and outgoing mail, shipments, and deliveries
• Support special projects and provide general administrative assistance as needed

Qualifications

• 2+ years of office coordination, administrative, operations, or related experience
• Strong organizational skills with exceptional attention to detail
• Professional communication skills and a service-oriented mindset
• Ability to prioritize competing responsibilities in a fast-paced environment
• Proficiency in Microsoft Office and Google Workspace
• Positive, proactive attitude with a willingness to take ownership of projects

Highlights:

• Opportunity to join a highly regarded private equity firm
• Collaborative, professional office environment
• Broad exposure to business operations and office management
• Growth potential within a stable and successful organization