Manufacturing Operations Coordinator

Empirical Systems Aerospace, Inc. (ESAero); San Luis Obispo (CA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health & Wellness plans (3 options)

PTO: 120 hours + holiday pay

Life insurance: $25,000 employer-paid

401(k) with company match

Paid holidays: 9 per year

Casual dress code

On-site location in San Luis Obispo,CA

Job summary

Empirical Systems Aerospace, Inc. (ESAero) is seeking a Manufacturing Administrative Coordinator for their on-site team in San Luis Obispo, CA.

You will support the Director of Manufacturing and leadership with scheduling, documentation, and operational tasks to keep the manufacturing floor and processes running smoothly. Role emphasizes organization, attention to detail, and collaboration with production, engineering, quality, and finance.

Qualifications

• High school diploma or associate degree preferred; bachelor’s not required.
• 3+ years of administrative or operations support experience in a manufacturing, production, or industrial environment.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong attention to detail and follow-through.
• Ability to work effectively in a manufacturing environment, including time spent on the shop floor.

Responsibilities

• Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials.
• Assist with preparing reports, presentations, meeting agendas, and tracking action items.
• Maintain organized electronic and physical files for manufacturing documentation, procedures, and records.
• Support internal communication by distributing information, updates, and follow-ups as needed.
• Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance.
• Assist with tracking production schedules, labor reports, training records, and attendance documentation.
• Help manage and organize work orders, change documentation, and other manufacturing-related records.
• Provide administrative support on the shop floor as needed to assist leadership and production teams.
• Compile and update routine reports related to production metrics, staffing, and operational tracking.
• Perform data entry and validation in ERP, manufacturing, or tracking systems.
• Assist with gathering documentation for audits, reviews, and compliance activities.
• Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings.
• Assist with maintaining standard administrative processes and workflows.
• Identify opportunities to improve administrative efficiency and organization within manufacturing.
• Support implementation of new tools, templates, or tracking methods as directed.

Skills

Organizational skills

MS Office proficiency

Attention to detail

Time management

Shop floor familiarity

Cross-functional collaboration

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

ERP systems

Job description

Empirical Systems Aerospace, Inc. (ESAero) is seeking a Manufacturing Administrative Coordinator for their on-site team in San Luis Obispo, CA.

You will support the Director of Manufacturing and leadership with scheduling, documentation, and operational tasks to keep the manufacturing floor and processes running smoothly. Role emphasizes organization, attention to detail, and collaboration with production, engineering, quality, and finance.