On-site Multifamily Operations Coordinator

Jones Lang LaSalle Incorporated; Town of Florida (NY); On-site; USD 60,008 - 70,013; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision

Paid parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking an Operations Coordinator for the Multifamily Residential practice. The role is onsite in Chicago, IL, Miami, FL or McLean, VA and involves coordinating projects, maintaining documents and ensuring regulatory compliance across the portfolio.

The position requires strong organizational and communication skills, experience with budgeting and property management systems, and the ability to support leadership with travel, meetings and reporting.

Qualifications

• Experience in project coordination and office administration.
• Ability to manage budgets and document control.
• Strong communication with multiple stakeholders.
• Familiarity with compliance requirements for property management.
• Proficient in using property management systems.

Responsibilities

• Manage project infrastructure for takeovers, budgets, and platform initiatives.
• Establish centralized document management for properties.
• Track compliance requirements and maintain calendar.
• Provide executive support including meeting coordination and travel.
• Serve as liaison between leadership and on-site teams.
• Coordinate property takeover onboarding and communications.
• Support annual budget process and transaction documentation.
• Process Yardi changes and maintain audit trails.
• Coordinate platform implementations and training.
• Audit monthly property bill-backs and maintain contact databases.
• Build recurring reporting infrastructure with calendars and templates.

Skills

Project coordination

Document control

Compliance tracking

Budgeting

Stakeholder communication

Analytical skills

Administrative support

Tools

Yardi

Vendor Shield

Kingsley surveys

Job description

Jones Lang LaSalle Incorporated is seeking an Operations Coordinator for the Multifamily Residential practice. The role is onsite in Chicago, IL, Miami, FL or McLean, VA and involves coordinating projects, maintaining documents and ensuring regulatory compliance across the portfolio.

The position requires strong organizational and communication skills, experience with budgeting and property management systems, and the ability to support leadership with travel, meetings and reporting.