On-Site HOA Administrative Coordinator

ADP, Inc.; Delray Beach (FL); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401K Matching Program

10 Paid Holidays (may vary between)

17 PTO Days

Advancement Opportunity

Job summary

AKAM in Delray Beach, FL is seeking an On-Site Administrative Assistant to provide clerical and customer service support to the Community Manager and HOA board. This full-time role handles scheduling, file organization, homeowner communications, meeting minutes, records, event coordination, vendor contracts, and office management while maintaining confidentiality and compliance.

Candidates should have a high school diploma, 1–2 years in admin/HOA or property management, strong communication, and

Qualifications

• Requires high school diploma or equivalent; an associate degree is preferred.
• 1–2 years of administrative support, property management, or HOA operations.
• Customer service experience is valued.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite and HOA management software.
• Ability to handle confidential information professionally.

Responsibilities

• Assist Community Manager with scheduling, files, and correspondence.
• Prepare agendas, meeting minutes, and reports for HOA board meetings.
• Maintain homeowner records with confidentiality and compliance.

Skills

Customer service

Organizational skills

Communication

Multitasking

Confidentiality

MS Office

HOA software

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

HOA management software

Job description

AKAM in Delray Beach, FL is seeking an On-Site Administrative Assistant to provide clerical and customer service support to the Community Manager and HOA board. This full-time role handles scheduling, file organization, homeowner communications, meeting minutes, records, event coordination, vendor contracts, and office management while maintaining confidentiality and compliance.

Candidates should have a high school diploma, 1–2 years in admin/HOA or property management, strong communication, and