Administrative Assistant

Campbell Property Management; Florida; On-site; USD 25,000 - 29,000; Full time

Job summary

Campbell Property Management in Dania Beach, FL is seeking a reliable Administrative Assistant to support HOA operations and communicate with residents, the Board, vendors, and staff. The role runs full-time, Monday through Friday, 8am-5pm, with a pay rate up to $21 per hour depending on experience.

You will handle calls, emails, records, notices, invoices, work orders, and meetings. Responsibilities include maintaining resident records, preparing notices, coordinating with vendors and

Responsibilities

• Answer and direct incoming phone calls, emails, and resident inquiries.
• Provide professional and courteous customer service to residents and Board members.
• Assist the Property Manager with daily administrative tasks and community operations.
• Maintain resident records, files, correspondence, and other HOA documentation.
• Prepare notices, letters, forms, reports, and other community communications.
• Assist with processing work orders and coordinating with vendors and maintenance staff.
• Schedule meetings, inspections, and appointments as needed.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Maintain accurate records and update databases and community management systems.
• Assist with community events, meetings, and Board meeting preparation.
• Receive and distribute mail, packages, and other correspondence.
• Perform general office duties, including filing, scanning, copying, and data entry.
• Maintain confidentiality of resident and association information.
• Perform other administrative duties as assigned.

Job description

We are seeking a reliable and organized Administrative Assistant to support the day-to-day operations of a homeowners association (HOA). This position will provide administrative support to the Property Manager, Board of Directors, residents, vendors, and community staff while maintaining a professional and customer-service-oriented environment.

Essential Duties & Responsibilities

• Answer and direct incoming phone calls, emails, and resident inquiries.
• Provide professional and courteous customer service to residents and Board members.
• Assist the Property Manager with daily administrative tasks and community operations.
• Maintain resident records, files, correspondence, and other HOA documentation.
• Prepare notices, letters, forms, reports, and other community communications.
• Assist with processing work orders and coordinating with vendors and maintenance staff.
• Schedule meetings, inspections, and appointments as needed.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Maintain accurate records and update databases and community management systems.
• Assist with community events, meetings, and Board meeting preparation.
• Receive and distribute mail, packages, and other correspondence.
• Perform general office duties, including filing, scanning, copying, and data entry.
• Maintain confidentiality of resident and association information.
• Perform other administrative duties as assigned.

Full-Time Mon-Fri 8am-5pm

Pay Rate: Up too $21 DOE

DO NOT APPLY IF YOU DONT RESIDE WITHIN 30 MINUTES OF THE DANIA BEACH AREA.