Bilingual HOA Administrative Coordinator

Access Management Group; Celebration (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

Access Management Group in Florida is seeking an organized administrative assistant to support Community or Portfolio Managers. You will serve as a primary contact for homeowners and Board Members, draft correspondence, maintain calendars, and help manage ARC submissions and communications.

The role requires strong communication, MS Office proficiency, familiarity with HOA software such as Vantaca, and the ability to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent.
• 2+ years administrative, clerical, or office support experience preferred.
• Experience in property management, HOA management, or customer service environment preferred.
• Experience working with homeowners, Board Members, committees, vendors, or stakeholders is a plus.
• Familiarity with HOA management software such as Vantaca and website/communication platforms is preferred.

Responsibilities

• Receive incoming calls and emails and respond as directed.
• Draft and send professional correspondence to homeowners, Board Members, committees, vendors, and stakeholders.
• Provide receptionist coverage as needed.
• Maintain the Portfolio Manager’s schedule, calendar, and files.
• Assist in maintaining community files and organizing documents in Vantaca.
• Track ARC applications and communicate with homeowners and committees.

Skills

Customer service

Communication

Organization

Time management

Problem solving

Education

High school diploma

Tools

Vantaca

Microsoft Office

Job description

Access Management Group in Florida is seeking an organized administrative assistant to support Community or Portfolio Managers. You will serve as a primary contact for homeowners and Board Members, draft correspondence, maintain calendars, and help manage ARC submissions and communications.

The role requires strong communication, MS Office proficiency, familiarity with HOA software such as Vantaca, and the ability to handle confidential information with discretion.