On-Site Fleet & Vehicle Operations Coordinator

Barry Isett & Associates, Inc.; Allentown (Lehigh County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

ESOP

Insurance (medical, dental, vision, +)

401k/Roth match

Job summary

Barry Isett & Associates, Inc. invites applications for a Fleet Coordinator Assistant to join our Lehigh Valley Facilities team.

This on-site role supports managing the company vehicle fleet, coordinating assignments, maintenance, and documentation, with emphasis on safety and efficient operations. The ideal candidate is highly organized, with strong MS Word/Excel skills, excellent written and verbal communication, and comfort working across departments in a fast-paced environment.

Qualifications

• High school diploma required.
• Valid driver's license.
• Strong computer literacy with Word/Excel.
• Excellent oral and written communication.
• Highly organized with strong planning skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Coordinate onboarding and documentation for employees with company vehicles.
• Maintain vehicle records, mileage logs, and service schedules.
• Process insurance cards, EZ Passes, decals, and car wash accounts.
• Schedule vehicle maintenance, recalls, and loaner vehicles.
• Handle accident claims, violations, and emergencies.
• Support vehicle cleanliness and safety across locations.
• Communicate with vendors for detailing, towing services.
• Assist with vehicle trade-ins and inventory of safety items.
• Assist with snow/ice removal during inclement weather.
• Participate in safety training sessions.

Skills

Microsoft Word

Microsoft Excel

Office Suite

Communication skills

Editing

Organized

Confidentiality

Independent work

Vehicle operation

Team collaboration

Education

High school diploma

Job description

Barry Isett & Associates, Inc. invites applications for a Fleet Coordinator Assistant to join our Lehigh Valley Facilities team.

This on-site role supports managing the company vehicle fleet, coordinating assignments, maintenance, and documentation, with emphasis on safety and efficient operations. The ideal candidate is highly organized, with strong MS Word/Excel skills, excellent written and verbal communication, and comfort working across departments in a fast-paced environment.