Fleet Coordinator Assistant

Barry Isett & Associates, Inc.; Allentown (Lehigh County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

ESOP

Insurance (medical, dental, vision, +)

401k/Roth match

Job summary

Barry Isett & Associates, Inc. invites applications for a Fleet Coordinator Assistant to join our Lehigh Valley Facilities team.

This on-site role supports managing the company vehicle fleet, coordinating assignments, maintenance, and documentation, with emphasis on safety and efficient operations. The ideal candidate is highly organized, with strong MS Word/Excel skills, excellent written and verbal communication, and comfort working across departments in a fast-paced environment.

Qualifications

• High school diploma required.
• Valid driver's license.
• Strong computer literacy with Word/Excel.
• Excellent oral and written communication.
• Highly organized with strong planning skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Coordinate onboarding and documentation for employees with company vehicles.
• Maintain vehicle records, mileage logs, and service schedules.
• Process insurance cards, EZ Passes, decals, and car wash accounts.
• Schedule vehicle maintenance, recalls, and loaner vehicles.
• Handle accident claims, violations, and emergencies.
• Support vehicle cleanliness and safety across locations.
• Communicate with vendors for detailing, towing services.
• Assist with vehicle trade-ins and inventory of safety items.
• Assist with snow/ice removal during inclement weather.
• Participate in safety training sessions.

Skills

Microsoft Word

Microsoft Excel

Office Suite

Communication skills

Editing

Organized

Confidentiality

Independent work

Vehicle operation

Team collaboration

Education

High school diploma

Job description

Description

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our communities every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs:

• Best Places to Work in PA (annually since 2019)
• Morning Call’s Top Workplaces (annually since 2013)
• Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (annually since 2023)
• Philadelphia Inquirer’s Top Workplaces (annually since 2023)
• Corporate Citizen of the Year (by the Lehigh Valley Business Journal)
• The Societas Award for Responsible Corporate Conduct (for Ethics).

Benefits

• Employee engagement events
• Paid vacation/holiday/sick time
• Employee Stock Ownership Plan (ESOP)
• Medical, dental, vision, life, and disability insurances
• Discounted and/or free Isett wear
• Parental leave
• 401k/Roth match
• Work-life balance and flexible working schedules, where applicable
• Career advancement and continuing education opportunities

As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region.

We have an opportunity for a Fleet Coordinator Assistant to join our Facilities team in the Lehigh Valley office. In this role, you will support the management of the company vehicle fleet by coordinating vehicle assignments, maintenance schedules, and documentation. Responsibilities also include assisting with vendor communications, safety compliance initiatives, and general office support. The ideal candidate is highly organized, detail-oriented, and able to manage a variety of operational tasks efficiently. Due to the hands-on nature of the role, including frequent interaction with associates and access to fleet vehicles, this position is fully on-site and scheduled Monday through Friday from 8:00 a.m. to 5:00 p.m.

Primary responsibilities include but are not limited to:

• Coordinate onboarding and documentation for employees assigned company vehicles
• Maintain vehicle records, mileage logs, and service schedules
• Process insurance cards, EZ Passes, decals, and car wash accounts
• Schedule vehicle maintenance, repairs, recalls, and loaner vehicles
• Handle accident claims, violations, and emergency situations
• Support vehicle cleanliness and safety compliance across office locations
• Communicate with vendors for detailing, towing, and other services
• Assist with vehicle trade-ins and monitor inventory of safety items and spare keys
• Assist with snow/ice removal during inclement weather
• Participate in safety training sessions

Requirements

• High school diploma required
• Valid driver’s license
• Strong computer literacy, including advanced skills in Microsoft Word and Excel
• Intermediate proficiency in other Microsoft Office applications
• Excellent oral and written communication skills
• Strong editing and proofreading abilities
• Highly organized with strong planning and prioritization skills
• Ability to maintain confidentiality and handle sensitive information
• Comfortable working independently and collaboratively across departments
• Capable of performing moderate physical tasks and operating a vehicle

We are an equal opportunity employer and welcome applications from all qualified individuals. We are committed to fostering a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, related medical conditions, sexual orientation, gender identity, or gender expression), national origin, ancestry, age (40 or older), disability, genetic information (including family medical history), veteran status, marital status, citizenship status, or any other characteristic protected by applicable federal, state, or local law.