Fleet & Vehicle Operations Coordinator

Youth-Service-Bureau-of-Illinois-Valle; Aurora (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Youth Service Bureau of Illinois Valley is seeking a fleet coordinator to manage and coordinate all aspects of the agency fleet from the Aurora office. The role requires organization, reliability, and the ability to work independently while communicating effectively with staff.

The position covers maintenance scheduling, vehicle logs, and ensuring safety equipment is up to date, with strong emphasis on confidentiality and quality improvement participation.

Qualifications

• High School diploma or GED required.
• Prior office experience preferred.
• Excellent organizational skills required.
• Excellent written and oral communication skills required.
• Self-directed and self-motivated.
• Ability to prioritize multiple tasks daily.
• Proficiency in Microsoft Office (Word, Excel).
• Sensitivity and responsiveness to cultural differences.

Responsibilities

• Maintain a maintenance schedule for agency vehicles.
• Take agency vehicles to scheduled maintenance appointments.
• Schedule deep cleaning on agency vehicles as needed.
• Maintain current vehicle registrations.
• Keep safety kits and equipment up to date in vehicles.
• Coordinate maintenance issues including accidents or repairs.
• Maintain I-Pass account for the agency.
• Maintain vehicle logs and information binders.
• Maintain maintenance and usage logs for all agency vehicles.
• Maintain a scheduling calendar of all fleet vehicles across offices.
• Meet deadlines and prioritize duties effectively.
• Maintain confidentiality of information.

Skills

Excellent communication skills

Excellent organizational skills

Self-directed and self-motivated

Ability to prioritize multiple tasks

Prior office experience

Sensitivity to cultural differences

Education

High School diploma or GED

Tools

Microsoft Office

Word

Excel

Job description

Youth Service Bureau of Illinois Valley is seeking a fleet coordinator to manage and coordinate all aspects of the agency fleet from the Aurora office. The role requires organization, reliability, and the ability to work independently while communicating effectively with staff.

The position covers maintenance scheduling, vehicle logs, and ensuring safety equipment is up to date, with strong emphasis on confidentiality and quality improvement participation.