Compliance Specialist

Aston Carter; Schaumburg (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

Paid holidays

401k with match

Job summary

Aston Carter is seeking a Compliance Services Specialist I in Schaumburg, IL. The role manages transactional processes for fleet compliance, including new vehicle paperwork and registration renewals, and maintains relationships with DMVs and vendors.

It requires attention to detail, strong communication, and the ability to multitask in a fast-paced environment. Qualified candidates will have at least two years of office or customer service experience, proficiency with Salesforce and Outlook, and

Qualifications

• High school diploma or GED required.
• Two years of office or customer service experience.
• Experience with Salesforce request management system.
• Data entry, administrative support, order entry, and use of Outlook and Salesforce software.

Responsibilities

• Print title, registration, and tax documents per owner/state/client instructions.
• Resolve license, title, registration, and tax rejections or questions.
• Update print positions on forms via Forms Definition.
• Order duplicate MSOs through manufacturer websites and follow up.
• Process registration renewals for each jurisdiction with accuracy and timeliness.
• Verify registration and service fees for client billing accuracy.
• Reconcile discrepancies using databases and vendor reports.
• Coordinate with departments to fulfill missing or late jurisdiction requirements.

Skills

Clear communication

Customer service

Multitasking

Attention to detail

Problem solving

Basic math

Microsoft Office

Web-based systems

Vendor relations

Team oriented

Education

High school diploma or GED

Tools

Salesforce

Outlook

Windows OS

Job description

Job Title: Compliance SpecialistJob Description

The Compliance Services Specialist I is entrusted with the management of various transactional processes within the Compliance Services team. This role involves handling new vehicle paperwork and registration renewals, cultivating relationships with DMVs and trusted vendors, and ensuring legal compliance of fleet vehicles. The specialist will operate efficiently within both external and internal systems to manage processes and communications, while adhering to tracking methods to keep fleet vehicles legally operational.

Responsibilities

• Print title, registration, and tax documents based on owner, state, and client instructions to ensure compliance with state and county statutes.
• Identify, analyze, and resolve state, county, and province license and title rejections or questions related to title, registration, and tax.
• Create, update, and adjust print positions on forms through Forms Definition.
• Order duplicate MSOs directly through manufacturer websites and follow up until received.
• Process registration renewals using the appropriate resources for each jurisdiction, ensuring accuracy and timeliness.
• Verify registration and service fees to ensure clients are billed correctly for renewals.
• Reconcile discrepancies using data from databases and vendor reports.
• Coordinate with other departments to fulfill missing or late jurisdiction requirements such as emissions checks or resolving outstanding violations.

Essential Skills

• Ability to communicate clearly and confidently with dealers, tag agencies, government agencies, and clients.
• Strong customer service skills with diplomacy and tact.
• Ability to multitask in a fast-paced environment while maintaining high organization.
• High attention to detail for accuracy and auditing invoicing.
• Proficient in problem-solving and follow-up.
• Basic math skills for calculating complex tax documents.
• Experience with Microsoft Windows and its software (Visio, Word, Excel, Office, etc.).
• Proficient with web-based systems and databases, and internet navigation.
• Strong networking skills with vendor negotiation capability.
• Self-motivated, team-oriented, with leadership qualities.

Additional Skills & Qualifications

• High school diploma or GED required.
• Two years of previous office or customer service experience.
• Experience with SalesForce request management system.
• Skills in data entry, administrative support, customer service, order entry, and the use of Outlook and Salesforce software.

Work Environment

The position is based in Schaumburg, IL, in a state-of-the-art, all-glass building with numerous amenities and easy highway access. The office fosters a family atmosphere and offers a great training program. Expect a fast-paced environment that requires organization and offers opportunities for growth within Compliance or other departments. Benefits include 11 paid holidays, 15 vacation days (increasing after 4 years), 6 days of paid leave, Blue Cross Blue Shield medical benefits, dental, vision, HSA, 401k (with a 3% match plus 50% on the next 2% of contributions), and many other discounts.

Job Type & Location

This is a Contract position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Schaumburg, IL.

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a fully onsite position in Schaumburg,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.