Fleet Vehicle Coordinator

Corporate Resources of Illinois; Schaumburg (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision coverage

401(k) with company match

On-site fitness facility

Job summary

Corporate Resources is seeking a highly organized Fleet Vehicle Coordinator in Schaumburg, IL to support vehicle acquisitions, track deliveries, and maintain accurate documentation. You will collaborate with internal teams, vendors, and partners in a fast-paced environment, ensuring accuracy and timely processing of orders.

Qualifications include 2+ years in administrative/order management, experience in fleet/logistics is a plus, and strong MS Office skills.

Qualifications

• 2+ years experience in an administrative, customer service, or order management role.
• Experience in automotive, fleet management, logistics, or vehicle related administrative support is a plus.
• Prior customer service or office experience highly valued.

Responsibilities

• Enter and manage vehicle factory orders within internal systems.
• Review and reconcile manufacturer order acknowledgements.
• Track and update vehicle in-service and delivery dates.
• Communicate with dealerships and vendors to gather and confirm information.
• Run reporting and follow up on vehicle delivery status.
• Maintain and organize documentation, including scanning and recordkeeping.
• Support administrative tasks such as mail distribution and document processing.
• Assist with inbound calls related to vehicle purchasing and fuel inquiries.
• Collaborate with team members to support departmental operations and special projects.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Problem solving

Fast-paced environment

MS Office

Excel

Word

Tools

Microsoft Office

Excel

Word

Job description

We are seeking a highly organized and detail-oriented Fleet Vehicle Coordinator to join our team. This position plays a key role in supporting vehicle acquisitions and ensuring the accurate and timely processing of orders, deliveries, and related documentation. This role is responsible for managing vehicle orders, tracking deliveries, maintaining accurate records, and providing excellent customer service to internal teams, vendors, and partners. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in accuracy and follow-through.

We offer a consistent Monday–Friday schedule (9:00 AM – 6:00 PM) and a strong commitment to employee well-being, including generous paid time off, comprehensive health, dental, and vision coverage, a 401(k) with company match, and access to an on-site fitness facility. We promote a professional, team-oriented environment that values work-life balance and long-term career growth.

Key Responsibilities

• Enter and manage vehicle factory orders within internal systems
• Review and reconcile manufacturer order acknowledgements
• Track and update vehicle in-service and delivery dates
• Communicate with dealerships and vendors to gather and confirm information
• Run reporting and follow up on vehicle delivery status
• Maintain and organize documentation, including scanning and recordkeeping
• Support administrative tasks such as mail distribution and document processing
• Assist with inbound calls related to vehicle purchasing and fuel inquiries
• Collaborate with team members to support departmental operations and special projects

What You’ll Bring

• Strong attention to detail and organizational skills
• Ability to manage high volumes of work with accuracy
• Excellent communication and customer service skills
• Self-starter with strong problem-solving abilities
• Comfortable working in a fast-paced, team-oriented environment
• Proficiency with Microsoft Office (Excel, Word) and general computer systems

Qualifications

• 2+ years experience in an administrative, customer service, or order management role
• Experience in automotive, fleet management, logistics, or vehicle related administrative support is a plus
• Prior customer service or office experience highly valued

Why Join Us?

• Stable, team-oriented environment
• Opportunity to grow within fleet and operations
• Competitive salary and benefits

Corporate Resources, on behalf of our client located in Schaumburg, IL is hiring for a full-time, permanent Fleet Vehicle Coordinator.