On-site Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; Santa Clara (CA); On-site; USD 66,000 - 81,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision care

Paid parental leave

Paid time off and holidays

Daily Pay early access

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking an Assistant Facilities Manager to partner with the Facilities Manager and drive daily operations across commercial properties in Santa Clara, CA. You will oversee building systems, manage improvement projects, and ensure on-time, on-budget delivery.

You’ll inspect facilities, coordinate vendors, and respond to tenant requests while leveraging CMMS/BMS tools to track performance and generate KPI reports for clients.

Qualifications

• Minimum 3–5 years of experience in facility management, building operations, or property management.
• Experience with MEP systems and building automation systems (BAS/BMS).
• Experience managing projects, budgets, and cross-functional teams.
• Ability to read and interpret technical drawings and equipment specs.
• Strong communication, problem-solving, and customer-service orientation.

Responsibilities

• Partner with the Facilities Manager to oversee daily property operations, ensuring HVAC, electrical, plumbing, life safety, and automation systems run efficiently.
• Lead facility improvement projects from conception to completion, including scoping, budgeting, and stakeholder coordination.
• Conduct regular inspections, identify maintenance needs, and implement cost-saving improvements.
• Manage vendor relationships, review performance, and ensure SLA adherence.
• Respond to tenant requests and participate in after-hours on-call rotation.
• Use CMMS/BMS to track work orders, monitor asset performance, and generate KPI reports.
• Build client and tenant relationships through proactive communication and update meetings.

Skills

Facility management

MEP systems

Project management

Technical drawings

Communication skills

MS Office

Driver's license

Education

Associate's or Bachelor's degree

Tools

CMMS

BMS/BAS

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking an Assistant Facilities Manager to partner with the Facilities Manager and drive daily operations across commercial properties in Santa Clara, CA. You will oversee building systems, manage improvement projects, and ensure on-time, on-budget delivery.

You’ll inspect facilities, coordinate vendors, and respond to tenant requests while leveraging CMMS/BMS tools to track performance and generate KPI reports for clients.