On-Site Facilities Operations Associate (Contract)

Bill Alexander Ford Lincoln; Spokane (WA); On-site; USD 75,000 - 108,000; Full time

Job summary

Bill Alexander Ford Lincoln in Spokane, WA, is seeking an experienced Assistant Facilities Manager to support daily operations, maintenance, safety, and the overall functionality of our facilities. You will work closely with the Facilities Manager, vendors, contractors, and internal teams to keep spaces safe, efficient, and well-maintained.

The ideal candidate is organized, proactive, and capable of juggling multiple tasks while communicating effectively with staff and external partners.

Qualifications

• Bachelor's degree in Facilities Management, Business Administration, Operations, Engineering, or a related field preferred.
• 3+ years of experience in facilities management, building operations, property management, maintenance coordination, or a related field.
• Knowledge of facility operations, preventive maintenance, vendor management, and workplace safety practices.

Responsibilities

• Assist with the daily management and operation of company facilities and workspaces.
• Support the development and implementation of facility maintenance schedules and operational procedures.
• Coordinate preventive and corrective maintenance activities for building systems, equipment, and facilities.
• Conduct regular facility inspections and identify maintenance, safety, and operational issues.
• Coordinate with vendors, contractors, and service providers to schedule repairs, inspections, and maintenance services.
• Monitor work performed by external contractors and ensure services meet established quality and safety standards.
• Assist with managing facility-related budgets, expenses, purchase orders, invoices, and service contracts.
• Maintain accurate records for maintenance activities, inspections, assets, vendor services, and facility documentation.
• Support workplace moves, office setups, space planning, and other facility improvement projects.
• Respond to employee requests and facility-related concerns in a timely and professional manner.
• Help ensure compliance with workplace safety policies, building requirements, and applicable regulations.
• Assist with emergency preparedness, business continuity, and facility response procedures.
• Monitor inventory and coordinate the purchasing of facility supplies, equipment, and services.
• Support energy efficiency, sustainability, and cost-reduction initiatives where applicable.
• Prepare operational reports and provide updates on maintenance activities, facility performance, and outstanding issues.
• Step in to support or represent the Facilities Manager when needed.

Skills

Facilities management

Vendor management

Budget management

Communication

Organization

Education

Bachelor's degree in Facilities Management

Tools

Microsoft Office

Facility management software

Job description

Bill Alexander Ford Lincoln in Spokane, WA, is seeking an experienced Assistant Facilities Manager to support daily operations, maintenance, safety, and the overall functionality of our facilities. You will work closely with the Facilities Manager, vendors, contractors, and internal teams to keep spaces safe, efficient, and well-maintained.

The ideal candidate is organized, proactive, and capable of juggling multiple tasks while communicating effectively with staff and external partners.