Facilities Associate - Boston

Franklin Templeton; Boston (MA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Three weeks PTO

Health coverage

401(k) with company match

Employee Stock Investment Plan (ESIP)

LEAP education assistance

Career development programs

Job summary

Franklin Templeton in Boston, MA seeks an on-site Facilities Operations & Admin Specialist to support corporate Real Estate & Facilities services. You will manage maintenance, access requests, invoicing, conference center bookings, and reporting, while maintaining SharePoint content and coordinating with teams across the globe.

The role requires 2-5 years in admin/facilities, strong MS Office skills, and a client-focused, detail-oriented approach in a fast-paced environment.

Qualifications

• 2-5 years of experience in administrative, facilities, or office operations roles.

Responsibilities

• Manage maintenance and access requests through shared mailboxes.
• Support work order and card access systems.
• Process and track facility invoices.
• Submit monthly expense reports.
• Maintain compliant Certificates of Insurance.
• Maintain internal Corporate Real Estate & Facilities SharePoint content.
• Support global facilities, lease, and operations activities.
• Contribute to special projects and process improvements.
• Assist with reporting, coordination, and documentation as needed.
• Welcome visitors and clients professionally.
• Manage conference room reservations end to end.
• Schedule meetings, visitors, and parking using EMS.
• Verify daily room setups and visitor readiness.
• Coordinate arrivals with administrative partners.
• Coordinate catering orders and setup requirements.
• Schedule audiovisual and Microsoft Teams support.
• Prepare daily setup and catering billing reports.

Skills

MS Office 365

Organizational skills

Attention to detail

Multitasking

Tools

SharePoint

EMS

Job description

At Franklin Templeton, we believe success is built through powerful partnerships. As a forward thinking asset manager, we build dynamic relationships with clients, understand their goals, and navigate complex markets together. We leverage cutting edge strategies and deep insights to unlock opportunities for long term wealth creation. Our talented, global teams bring expertise that is both broad and unique.

From our welcoming, inclusive, and supportive culture to our globally diverse business, we offer opportunities not only to help you reach your potential, but also to contribute to our clients’ success.

This is an ON-SITE position requiring 5 days per week in our Boston, MA office.

About The Department

The Corporate Real Estate & Facilities team creates and maintains work environments that support productivity, collaboration, and innovation across Franklin Templeton’s global offices. The team partners closely with employees, vendors, and business stakeholders to ensure facilities operations run smoothly and consistently. Joining this team offers exposure to global operations, varied responsibilities, and opportunities to contribute to a professional, service-focused workplace experience.

How You Will Add Value

Facilities Operations & Systems Support

• You will manage maintenance and access requests through shared mailboxes.
• You will support work order and card access systems.
• You will process and track facility invoices.
• You will submit monthly expense reports.
• You will maintain compliant Certificates of Insurance.

Administrative & Team Support

• You will maintain internal Corporate Real Estate & Facilities SharePoint content.
• You will support global facilities, lease, and operations activities.
• You will contribute to special projects and process improvements.
• You will assist with reporting, coordination, and documentation as needed.

Conference Center & Visitor Services

• You will welcome visitors and clients professionally.
• You will manage conference room reservations end to end.
• You will schedule meetings, visitors, and parking using EMS.
• You will verify daily room setups and visitor readiness.
• You will coordinate arrivals with administrative partners.

Catering & Meeting Support

• You will coordinate catering orders and setup requirements.
• You will schedule audiovisual and Microsoft Teams support.
• You will prepare daily setup and catering billing reports.

Experience, Education & Certifications

What Will Help You Be Successful in This Role

• 2-5 years of experience in administrative, facilities, or office operations roles.

Technical Skills

• Strong proficiency with Microsoft Office 365 applications.

Soft Skills

• Highly organized with strong attention to detail.
• Comfortable managing multiple priorities.
• Effective collaborator in a fast-paced environment.
• This position regularly interacts with clients, visitors, and employees and requires the ability to represent the organization in a positive, professional manner.

Franklin Templeton offers employees a competitive and valuable range of total rewards, monetary and non-monetary, designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / parental & caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $27.00 - 28.50 per hour depending on location and level of relevant experience.

Highlights Of Our Benefits Include

• Paid Time Off: Three weeks of PTO in your first year
• Health Coverage: Competitive medical, dental, and vision insurance to support your well-being
• Retirement Savings: 401(k) plan with an 85% company match on pre-tax and/or Roth contributions, up to IRS limits
• Equity & Investing: Employee Stock Investment Plan (ESIP) with discounted share purchase opportunities
• Learning Education Assistance Program (LEAP): To support your ongoing growth and career advancement
• Employee Investment Benefits: Opportunity to purchase company funds with no sales charge

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.