Facilities Supervisor - Administrative Operations

3M HEALTHCARE; Saint Petersburg (FL); On-site; USD 72,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with 85% match

Employee Stock Investment Program

Tuition Assistance Program

Onsite fitness center

Job summary

Franklin Templeton is seeking an experienced Facilities Administrative Supervisor to centrally oversee administrative functions across a dispersed portfolio and standardize processes for consistency across Southeast sites.

The role focuses on coaching staff, coordinating with Facility Managers, and managing workload across locations while driving continuous improvements in service delivery. On-site presence is required at the St. Petersburg, FL office.

Qualifications

• Associate’s degree or equivalent experience required.
• 5+ years of administrative, operations, or facilities support experience, with at least 1–2 years in a supervisory or lead role.
• Strong organizational and workload management skills across multiple locations or teams.
• Experience standardizing processes and improving operational consistency.
• Demonstrated ability to lead, coach, and develop staff in a centralized or matrixed environment.
• Effective communication and stakeholder management skills.

Responsibilities

• Centrally oversee Facilities Associate administrative functions across a geographically dispersed portfolio.
• Standardize administrative processes, procedures, and best practices to ensure consistent execution.
• Manage workload prioritization, task allocation, and coverage across sites, including support for locations without on‑site administrative resources.
• Lead cross‑training efforts to build flexibility, redundancy, and broader skill coverage within the administrative team.
• Serve as the primary point of coordination for administrative support needs across the facilities portfolio.
• Partner closely with Facility Managers and Supervisors while respecting site‑level operational ownership.
• Identify opportunities to improve efficiency, resource utilization, and administrative service delivery.
• Support scalability of facilities operations by enabling growth without proportional increases in administrative headcount.
• Conduct performance management activities, including goal setting, coaching, feedback, and development planning.

Skills

Organizational skills

Workload management

Supervisory experience

Stakeholder management

Communication

Problem solving

Facilities operations

Attention to detail

Education

Associate degree

Tools

Microsoft Office

Job description

Work Location

On‑site position in our St.Petersburg office. 5 days per week with occasional travel to other sites in the Southeast Region.

About the Department

The Corporate Real Estate & Facilities team creates and maintains work environments that support productivity, collaboration, and innovation across Franklin Templeton’s global offices. The team partners closely with employees, vendors, and business stakeholders to ensure facilities operations run smoothly and consistently.

Responsibilities

• Centrally oversee Facilities Associate administrative functions across a geographically dispersed portfolio.
• Standardize administrative processes, procedures, and best practices to ensure consistent execution.
• Manage workload prioritization, task allocation, and coverage across sites, including support for locations without on‑site administrative resources.
• Lead cross‑training efforts to build flexibility, redundancy, and broader skill coverage within the administrative team.
• Serve as the primary point of coordination for administrative support needs across the facilities portfolio.
• Partner closely with Facility Managers and Supervisors while respecting site‑level operational ownership.
• Identify opportunities to improve efficiency, resource utilization, and administrative service delivery.
• Support scalability of facilities operations by enabling growth without proportional increases in administrative headcount.
• Conduct performance management activities, including goal setting, coaching, feedback, and development planning.

Qualifications

• Associate’s degree or equivalent experience required.
• 5+ years of administrative, operations, or facilities support experience, with at least 1–2 years in a supervisory or lead role.
• Strong organizational and workload management skills across multiple locations or teams.
• Experience standardizing processes and improving operational consistency.
• Demonstrated ability to lead, coach, and develop staff in a centralized or matrixed environment.
• Effective communication and stakeholder management skills.
• Proficiency with common administrative systems, reporting tools, and Microsoft Office platforms.
• Facilities or corporate real estate support experience preferred but not required.
• Ability to balance centralized governance with site‑specific operational needs.
• Strong problem‑solving and continuous improvement mindset.
• Comfortable working in a geographically dispersed and evolving environment.
• High attention to detail with a service‑oriented approach.

Benefits

• Three weeks paid time off in the first year.
• Medical, dental, and vision insurance.
• 401(k) retirement plan with 85% company match on pre‑tax and/or Roth contributions, up to IRS limits.
• Employee Stock Investment Program.
• Tuition Assistance Program.
• Purchase of company funds with no sales charge.
• Onsite fitness center and recreation center (where available).
• Onsite cafeteria (where applicable).

Expected annual salary range: $72,000 – $85,000, depending on level of relevant experience.

Equal Opportunity

Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, gender identity or expression, marital status, medical condition, national origin, race, religion, sexual orientation, or any other basis protected by federal, state, or local law.