Office Manager

Green Key Resources; New York (NY); On-site; USD 95,000 - 110,000; Full time

Job summary

Green Key Resources is seeking an Office Manager for its NYC office. The ideal candidate will be a poised leader with hands-on administrative and facilities experience, ready to elevate the overall office experience in a fully onsite Manhattan setting.

This role requires 5+ years in office or facilities management, strong MS Office skills, excellent communication, and the ability to collaborate with staff, vendors, and contractors.

Qualifications

• Five years of office or facilities management experience required.
• Bachelor's degree preferred; high school diploma acceptable.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Willingness to travel occasionally and work extended hours.

Responsibilities

• Supervise office services staff and front-desk coverage.
• Manage office supply purchases and approvals.
• Oversee facilities maintenance, safety, and security.
• Organize staff development opportunities and events.
• Investigate and resolve staff complaints per management policies.
• Liaise with contractors, manage billing and service quality.
• Support internal communications and timely announcements.
• Foster a positive work environment and collaborate on office goals.

Skills

Office management

Facilities management

MS Office proficiency

Organizational skills

Interpersonal communication

Independent work

Team collaboration

Flexibility

Education

Bachelor's degree preferred

High school diploma acceptable

Tools

Microsoft Office

Job description

A professional services firm is seeking an Office Manager to join its NYC office. The ideal candidate will be a poised and professional leader with strong administrative and facilities management experience, a hands-on approach, and the foresight to help elevate the overall office experience.

Fully onsite in Manhattan

Hours are 9am - 5pm

Salary range: $95-110K base + bonus

Responsibilities:

• Supervise office services staff, ensuring front-desk coverage and efficient operations.
• Manage office supply purchases, approvals, and timely acquisitions.
• Oversee facilities maintenance, ensuring safety, security, and optimal functionality.
• Organize staff development opportunities, and special events.
• Investigate and resolve staff complaints, disturbances, and violations as per management policies.
• Acts as a liaison with contractors, managing billing and ensuring service quality.
• Supports internal communications, ensuring prompt dissemination of announcements and updates.
• Foster a positive work environment and contribute to office goals through collaboration.

Requirements:

• Bachelor's degree preferred; high school diploma or equivalent required.
• Minimum of 5 years of experience in office or facility management.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent interpersonal and communication skills, both oral and written.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to work extended hours and travel occasionally as required.