On-site Executive Assistant to President | Strategic Support

Sea-Bird Scientific; Bellevue (WA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401(k)

Professional onboarding and training

Career coaching and development

Job summary

Sea-Bird Scientific in Bellevue, WA is seeking an Executive Assistant to provide confidential and strategic support to the President. The role requires high-level calendar, travel, and expense management, as well as delivering polished communications and materials for executive leadership.

The position sits on-site within the Administrative team and demands excellence in organization, discretion, and cross-functional collaboration with senior leaders and external partners.

Qualifications

• High School Degree required; Business school or college courses preferred in a relevant subject area, office administration.
• 5+ years experience supporting a CEO/President in a mid-sized company.
• Excellent verbal and written communication skills; ability to interact with all levels of the organization.

Responsibilities

• Provide executive-level administrative support to the President with confidential, critical information.
• Manage complex calendars, travel, and expenses across multiple time zones.
• Prepare, edit, and refine communications, presentations, and materials for internal and external stakeholders.
• Oversee office facilities, onboarding of new direct reports, and coordination with facilities and IT.

Skills

Organizational skills

Time management

Prioritization

Communication

Problem solving

Discretion

Education

High School Diploma

Business courses/college coursework

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Teams

Job description

Sea-Bird Scientific in Bellevue, WA is seeking an Executive Assistant to provide confidential and strategic support to the President. The role requires high-level calendar, travel, and expense management, as well as delivering polished communications and materials for executive leadership.

The position sits on-site within the Administrative team and demands excellence in organization, discretion, and cross-functional collaboration with senior leaders and external partners.