Executive Assistant to CEO — Strategic Admin & Operations

HBI; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

HBI is seeking an Administrative Assistant in Washington, DC to provide high-level administrative and operational support to the President & CEO and the Executive Team. The role coordinates calendars, travel, meetings, and cross-department collaboration, ensuring efficient executive workflows and timely communications.

You will manage conference rooms, vendor relationships, mail, events, and internal communications projects, while maintaining confidentiality and delivering exceptional service to

Qualifications

• AA/AS or combination of equivalent training, skills and experience.
• 3+ years in an administrative role.

Responsibilities

• Provide administrative support to the President & CEO and Executive Team, including calendar management, meeting coordination, travel arrangements, expense reporting, and other administrative needs.
• Coordinate executive schedules and help prioritize appointments, meetings, and organizational commitments.
• Prepare meeting materials, agendas, briefing documents, attendee biographies, presentations, and other supporting resources for executive engagements.
• Draft, proofread, and distribute correspondence, reports, and other executive communications as requested.
• Complete CEO timecard administration and assist with executive expense reporting and documentation.
• Assist with the logistics for Executive Team meetings, retreats, Board meetings, and special events.
• Perform other duties and special projects as assigned to support the Executive Team and organizational priorities.

Skills

Executive support

Calendar management

Travel arrangements

Cross-functional collaboration

Communication skills

Education

AA/AS or equivalent

Tools

Microsoft Office Suite

Outlook

Teams

Salesforce

Constant Contact

Job description

HBI is seeking an Administrative Assistant in Washington, DC to provide high-level administrative and operational support to the President & CEO and the Executive Team. The role coordinates calendars, travel, meetings, and cross-department collaboration, ensuring efficient executive workflows and timely communications.

You will manage conference rooms, vendor relationships, mail, events, and internal communications projects, while maintaining confidentiality and delivering exceptional service to