On-Site Executive Assistant to Founder & CEO - Healthcare

Insight Global; Vero Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Insight Global is partnering with an established Plastic Surgery, Dermatology, & MedSpa to hire a highly organized, proactive, and polished Executive Assistant to support the Founder & CEO and leadership team in a fast-paced healthcare and aesthetics environment.

This individual will serve as a trusted right-hand partner responsible for coordinating executive priorities, managing communications, organizing critical business operations, supporting educational events, and ensuring follow-through

Qualifications

• 3+ years supporting senior leadership in healthcare or professional services.
• Professional interactions with physicians, clients, vendors, and leadership.
• Proven calendar, travel, events, meetings, and executive schedule coordination.
• Advanced proficiency with Outlook, Excel, PowerPoint and Word.
• Ability to learn EMR systems, CRM platforms and related tools.
• Strong organizational skills and document management experience.
• On-site work with 7:30 AM start; occasional travel for conferences.

Responsibilities

• Meet with executives each morning to review priorities and schedules.
• Manage calendars, meetings, travel, dinners, speaking engagements, and commitments.
• Coordinate internal and external meetings with agendas, notes, and follow-ups.
• Serve as a point of contact for physicians, clients, vendors, and partners.
• Maintain communications, updates, and timely responses with stakeholders.
• Track tasks, deadlines, projects, and cross-team accountability.
• Coordinate operations across ~13 MedSpa locations.
• Maintain filing systems, contracts, and compliance documents.
• Assist with financial tracking, expenses, invoices, and reporting.
• Edit and format PowerPoint presentations for physician engagements.

Skills

Executive presence

Calendar coordination

Travel coordination

Organizational skills

Communication

Time management

Tools

Outlook

Excel

PowerPoint

Word

CRM platforms

EMR/EHR systems

Adobe Acrobat

DocuSign

Job description

Insight Global is partnering with an established Plastic Surgery, Dermatology, & MedSpa to hire a highly organized, proactive, and polished Executive Assistant to support the Founder & CEO and leadership team in a fast-paced healthcare and aesthetics environment.

This individual will serve as a trusted right-hand partner responsible for coordinating executive priorities, managing communications, organizing critical business operations, supporting educational events, and ensuring follow-through