Executive Assistant to CEO — Shape Growth & Strategy

Core Recruiting, Inc.; Newport Beach (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Core Recruiting, Inc. is partnering with a founder-led life sciences and healthcare platform to hire an Executive Assistant who will become a trusted partner to the CEO.

This role focuses on protecting the CEO’s time and ensuring critical work moves forward across portfolio companies, investors, and internal leadership. The ideal candidate demonstrates proactive scheduling, strong discretion, and the ability to adapt to changing priorities while helping establish efficient administrative

Qualifications

• Significant experience supporting a CEO or founder in a demanding environment.
• Strong calendar, travel, communications, and organizational skills.
• Good judgment to resolve routine issues independently; know when to escalate.

Responsibilities

• Manage the CEO’s calendar, meetings, contacts, and communications.
• Coordinate complex domestic and international travel itineraries.
• Prepare meeting materials, track decisions, and follow up on actions.
• Act as discreet liaison to leaders, investors, portfolio companies, and partners.
• Support special projects and help establish administrative processes as the organization grows.
• Assist in establishing the company’s physical office presence and initial office support.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Microsoft 365

Tools

Microsoft 365

Job description

Core Recruiting, Inc. is partnering with a founder-led life sciences and healthcare platform to hire an Executive Assistant who will become a trusted partner to the CEO.

This role focuses on protecting the CEO’s time and ensuring critical work moves forward across portfolio companies, investors, and internal leadership. The ideal candidate demonstrates proactive scheduling, strong discretion, and the ability to adapt to changing priorities while helping establish efficient administrative