Executive Assistant & Operations Strategist (On-site)

Mclean Dermatology And Skincare Center; North Dakota; On-site; USD 70,000 - 125,000; Full time

Benefits offered by this job

Health, vision and dental insurance

Retirement savings plan

Job summary

McLean & Potomac Dermatology and Skincare Center is seeking an experienced Executive Assistant & Business Operations Manager to support a busy executive, manage calendars, oversee finance tasks, and coordinate multi-department projects. The role blends high-level strategy with hands-on operational work, requiring discretion, organization, and proactive problem solving.

Proficiency with Microsoft Office and QuickBooks is highly desired, with graphic-design skills a bonus.

Qualifications

• Bachelor’s degree required.
• Minimum of 5 years of experience supporting a senior executive, founder, CEO, physician executive, or business owner.
• Demonstrated experience managing complex calendars and competing priorities.
• Strong business operations and project-management experience.
• Financial, bookkeeping, or accounting experience strongly preferred.
• Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Strong written and verbal communication skills.
• Exceptional attention to detail and organizational ability.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Comfortable learning new technology and implementing improved systems.
• Graphic-design skills are considered a valuable bonus.

Responsibilities

• Manage a complex and frequently changing executive calendar.
• Coordinate meetings, appointments, conference calls, travel, and business commitments.
• Prioritize scheduling requests and proactively identify potential conflicts.
• Prepare the executive for meetings by organizing agendas, documents, background information, and follow-up items.
• Track deadlines, commitments, and action items to ensure timely completion.
• Manage professional correspondence and draft polished emails, letters, presentations, and other communications.
• Handle confidential and sensitive information with complete discretion.

Skills

Calendar management

Executive support

Project management

Communication

Discretion

Organization

Problem solving

Education

Bachelor’s degree

Tools

Outlook

Excel

PowerPoint

Word

QuickBooks

Canva

Adobe Creative Suite

Job description

McLean & Potomac Dermatology and Skincare Center is seeking an experienced Executive Assistant & Business Operations Manager to support a busy executive, manage calendars, oversee finance tasks, and coordinate multi-department projects. The role blends high-level strategy with hands-on operational work, requiring discretion, organization, and proactive problem solving.

Proficiency with Microsoft Office and QuickBooks is highly desired, with graphic-design skills a bonus.