Executive Assistant

Core Recruiting, Inc.; Newport Beach (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Core Recruiting, Inc. is partnering with a founder-led life sciences and healthcare platform to hire an Executive Assistant who will become a trusted partner to the CEO.

This role focuses on protecting the CEO’s time and ensuring critical work moves forward across portfolio companies, investors, and internal leadership. The ideal candidate demonstrates proactive scheduling, strong discretion, and the ability to adapt to changing priorities while helping establish efficient administrative

Qualifications

• Significant experience supporting a CEO or founder in a demanding environment.
• Strong calendar, travel, communications, and organizational skills.
• Good judgment to resolve routine issues independently; know when to escalate.

Responsibilities

• Manage the CEO’s calendar, meetings, contacts, and communications.
• Coordinate complex domestic and international travel itineraries.
• Prepare meeting materials, track decisions, and follow up on actions.
• Act as discreet liaison to leaders, investors, portfolio companies, and partners.
• Support special projects and help establish administrative processes as the organization grows.
• Assist in establishing the company’s physical office presence and initial office support.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Microsoft 365

Tools

Microsoft 365

Job description

Our client is an operator-led life sciences and healthcare platform that builds and scales medical technology companies. We are seeking an Executive Assistant who can become a trusted partner to the CEO and help a growing organization operate effectively.

This is a highly visible role for someone who thinks ahead, exercises sound judgment, and can manage changing priorities with confidence. You will protect the CEO’s time, keep important work moving, and serve as a key point of coordination with portfolio companies, investors, business partners, and internal leaders.

What You’ll Do

• Manage the CEO’s calendar, competing priorities, meetings, contacts, and communications.
• Coordinate complex domestic and international travel, including itineraries and changes.
• Prepare meeting materials, track decisions and commitments, and follow up to keep priorities moving.
• Serve as a professional and discreet liaison to leaders, investors, portfolio companies, and external partners.
• Support special projects and help establish practical administrative processes as the organization grows.
• Help set up the company’s physical office presence and provide initial office support until an Office Manager is in place.

What You Bring

• Significant experience supporting a CEO, founder, or other senior executive in a demanding environment.
• Excellent calendar, travel, communication, and organizational skills.
• The judgment to resolve routine issues independently and recognize when to escalate.
• Discretion with confidential information and confidence working with senior stakeholders.
• A proactive, resourceful approach and strong follow-through when priorities change.
• Proficiency with Microsoft 365 and modern scheduling, travel, and productivity tools.

Experience in MedTech, healthcare, life sciences, investment, professional services, or a growing founder-led business is helpful, but not required.

Why Join

You’ll work closely with an experienced CEO and gain visibility across a growing healthcare platform and its portfolio companies. This is an opportunity to build a trusted working partnership and have a direct impact on how the organization operates and scales.

Our client is an equal opportunity employer and considers applicants without regard to any status protected by applicable law.