On-Site Executive Assistant to CEO & Exec Team

Exponent; Menlo Park (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

Exponent is seeking an exceptionally organized Executive Assistant to support the CEO, President, and General Counsel in our Menlo Park office. You will manage calendars, prepare briefing materials, and coordinate travel while maintaining confidentiality with discretion.

You will use AI-enabled tools to enhance efficiency, support executive priorities, and collaborate with the broader executive team to drive high-value work in a fast-paced environment.

Qualifications

• 10+ years of relevant experience, with 3+ years supporting multiple senior executives in demanding environments.
• Bachelor’s degree preferred.
• Strong attention to detail and high accuracy.
• Excellent judgment and discretion for confidential/sensitive information.
• Strong written and verbal communication including editing and proofreading.
• Advanced proficiency in Microsoft 365 and Adobe; able to use AI-enabled tools.

Responsibilities

• Manage complex calendars for the CEO, President, and other executives with strong prioritization and conflict resolution.
• Prepare meeting materials, briefing documents, and follow-up items to ensure completion.
• Prepare and maintain reports, presentations, exhibits, and correspondence with high professionalism.
• Arrange domestic and international travel logistics and materials for executives.
• Support special administrative projects for the executive team as needed.
• Maintain project documentation using Excel and related tools; track status and updates.
• Coordinate communications across internal teams, triage urgent items, and ensure timely follow-up.
• Assist GC and legal team with litigation-related coordination and document handling.
• Organize day-to-day Executive Office activities and handle sensitive requests with discretion.
• Assist with expense reporting, filing, budgeting, and outside counsel invoices.

Skills

Executive support

Discretion

Communication

Microsoft 365

AI tools

Notary (plus)

Education

Bachelor’s degree preferred

Tools

Microsoft 365

Adobe

Copilot

Job description

Exponent is seeking an exceptionally organized Executive Assistant to support the CEO, President, and General Counsel in our Menlo Park office. You will manage calendars, prepare briefing materials, and coordinate travel while maintaining confidentiality with discretion.

You will use AI-enabled tools to enhance efficiency, support executive priorities, and collaborate with the broader executive team to drive high-value work in a fast-paced environment.