Executive Assistant

Exponent Inc.; Menlo Park (CA); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Exponent Inc. is seeking an Executive Assistant to support the CEO, President and General Counsel in Menlo Park, CA. This full-time, in-office role requires a proactive, highly organized professional who ensures smooth daily operations and exceptional discretion.

You will handle calendars, travel, reports, and cross-team coordination, while supporting other senior leaders and special projects as needed.

Aufgaben

• Manage complex calendars for the CEO, President, and other executives, prioritizing requests and protecting executive time.
• Prepare briefs, agendas, and follow-ups for meetings with internal and external stakeholders.
• Prepare, edit, and maintain reports, presentations, and correspondence with high professionalism.
• Arrange domestic and international travel logistics and related materials.
• Support special administrative projects for the executive team as needed.
• Maintain detailed project documentation and use Excel for tracking.
• Coordinate communications across internal teams and with Legal/compliance follow-ups.
• Assist with expense reporting and filing systems.

Jobbeschreibung

About Exponent

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients' most profoundly unique, unprecedented, and urgent challenges.

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you'll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!

Key statistics:

• 1,100+ Team members
• 950+ Consultants
• 640+ Ph.D.s
• 90+ Disciplines
• 30+ Offices globally

Our Opportunity

Exponent is a leading engineering and scientific consulting firm whose multidisciplinary experts bring together deep technical knowledge, rigorous analysis, and clear communication to solve some of the most complex challenges facing businesses, insurers, law firms, and government agencies. We are seeking an exceptional Executive Assistant to join our team in Menlo Park, CA.

This is a unique opportunity for a highly capable, proactive, and polished professional who thrives in a fast-paced, intellectually dynamic environment and takes pride in enabling senior leaders to operate at the highest level. In this role, you will provide high-level administrative support primarily to Exponent's CEO, President, and General Counsel, while also supporting other co-located members of the executive team, including the Chief Human Resources Officer and Chief Financial Officer. You will play a central role in helping the Executive Office run smoothly and effectively, serving as a trusted liaison between executives and internal staff, clients, board members, analysts, shareholders, and the general public. This is a full-time, in-office position, requiring a strong on-site presence to support the daily operations of the Executive Office.

The ideal candidate is exceptionally organized, detail-oriented, and resourceful, with the judgment and professionalism to manage sensitive matters with discretion and confidence. This individual understands how to anticipate needs, protect executive time, drive follow-through, and use modern tools‑including AI-enabled technologies—to enhance efficiency, responsiveness, and quality of support.

You will be responsible for

• Manage complex calendars for the CEO, President, and other designated executives, including coordinating meetings with internal and external stakeholders and exercising strong judgment in prioritizing requests, resolving conflicts, and protecting executive time
• Proactively prepare executives for meetings by confirming agendas and objectives, gathering and organizing briefing materials, packaging pre-read documents, and ensuring follow-up items are tracked through completion
• Prepare, edit, and maintain accuracy in reports, presentations, exhibits, correspondence, and other deliverables with a high degree of professionalism, polish, and attention to detail
• Arrange domestic and international travel logistics, including itineraries, accommodations, ground transportation, meeting schedules, and supporting materials to ensure seamless execution
• Support special administrative projects for the CEO, President, General Counsel, Chief Human Resources Officer, Chief Financial Officer, and other members of the executive team, as needed
• Maintain detailed project documentation, including project plans, status reports, tracking spreadsheets, and other records using Microsoft Excel and related tools
• Coordinate and facilitate communications across multiple internal teams and departments, including helping triage urgent matters, approvals, requests for input, legal and compliance-related follow-up items, and general updates
• Support the General Counsel and legal team with litigation-related administrative coordination, including litigation holds, subpoena responses, claims reporting to insurance carriers, document collection and production logistics, information gathering, deadline tracking, and coordination with internal stakeholders and outside counsel
• Organize and support the day-to-day activities of the Executive Office, including handling sensitive executive and legal requests, managing logistics, and helping create a smooth and efficient operating environment
• Assist with expense reporting, travel approvals, filing systems, contact management, signatur