On-Site Executive Assistant to Busy Owner | Hospitality & Growth

Gallion; Florida; On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Fuel stipend

Phone stipend

Dental insurance

Vision insurance

Employee discount

Job summary

Gallion is seeking an organized Executive Assistant to support the Owner in South Walton, FL. This role focuses on protecting time, coordinating priorities, and handling confidential business and personal information with discretion.

The successful candidate will work closely with the Director of Operations and the Chief Marketing & Growth Officer as priorities allow. Responsibilities include calendar and communication management, meeting preparation, and coordination across leadership.

Qualifications

• Two years of experience in an executive/personal assistant role
• Ability to manage multiple priorities and competing deadlines
• Strong organizational skills and follow-through
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Proficiency with calendar, email, and digital organization tools
• Ability to work independently and anticipate needs
• Valid driver’s license and reliable transportation
• Background check clearance

Responsibilities

• Manage the Owner’s calendar, meetings, interviews, site visits, appointments, and calls.
• Monitor emails, calls, and requests; draft routine correspondence for approval; track follow-ups.
• Prepare agendas, briefing materials, documents, and meeting notes; track decisions and deadlines.
• Coordinate with Operations, Marketing, and leaders to keep approvals and projects moving.
• Monitor deadlines for contracts, permits, renewals, signatures, and real estate matters.
• Assist with scheduling, interview coordination, document prep, meeting notes, and special projects.
• Maintain organized files and handle confidential information with discretion.

Skills

Calendar management

Communication

Meeting preparation

Executive coordination

Deadline tracking

Organization

Confidentiality

Google Workspace / MS 365

Independent work

Driver’s license

Background check

Flexibility

Tools

Google Workspace / Microsoft 365

Job description

Gallion is seeking an organized Executive Assistant to support the Owner in South Walton, FL. This role focuses on protecting time, coordinating priorities, and handling confidential business and personal information with discretion.

The successful candidate will work closely with the Director of Operations and the Chief Marketing & Growth Officer as priorities allow. Responsibilities include calendar and communication management, meeting preparation, and coordination across leadership.