On-Site Executive Assistant to Owner

Shunk Gulley; Santa Rosa Beach (FL); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Fuel stipend

Phone stipend

Dental insurance

Vision insurance

Employee discount

Job summary

Shunk Gulley is seeking an Executive Assistant to the Owner in South Walton, Florida. The role requires organizing the Owner’s professional and personal commitments, protecting time, coordinating priorities, and ensuring follow-ups are handled efficiently.

The ideal candidate is resourceful, discreet, and detail-oriented, capable of managing competing priorities in a fast-paced hospitality and retail group. On-site work with occasional evening/weekend hours and local driving is required.

Qualifications

• Two years of experience in an Executive/Personal Assistant or similar role supporting an owner or senior executive.
• Ability to manage multiple priorities, competing deadlines, and requests from more than one leader.
• Excellent organizational skills with strong follow-through and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential business, financial, employee, and personal information with discretion.
• Proficiency in Google Workspace or Microsoft 365, calendar management, email, and digital organizational tools.
• Ability to work independently, anticipate needs, and complete tasks without constant supervision.
• Valid driver’s license and reliable transportation.

Responsibilities

• Manage Owner’s calendar, meetings, interviews, site visits, appointments, and calls; proactively resolve scheduling conflicts.
• Monitor emails and requests; draft routine correspondence and track outstanding follow-ups.
• Prepare meeting agendas, briefing materials, documents, and notes; track decisions and deadlines.
• Coordinate with Director of Operations, Chief Marketing & Growth Officer, and leaders to keep approvals and projects moving forward.
• Monitor deadlines for contracts, permits, renewals, signatures, and other important matters.
• Assist with scheduling, interview coordination, document preparation, meeting notes, and special projects as needed.
• Maintain organized digital and physical files and handle confidential information with discretion.

Skills

Organizational skills

Multitasking

Communication

Discretion

Independent work

Tools

Google Workspace

Microsoft 365

Calendar management

Job description

Shunk Gulley is seeking an Executive Assistant to the Owner in South Walton, Florida. The role requires organizing the Owner’s professional and personal commitments, protecting time, coordinating priorities, and ensuring follow-ups are handled efficiently.

The ideal candidate is resourceful, discreet, and detail-oriented, capable of managing competing priorities in a fast-paced hospitality and retail group. On-site work with occasional evening/weekend hours and local driving is required.