Executive Assistant

StaffedUp; West Palm Beach (FL); On-site; USD 80,000 - 90,000; Full time

Job summary

FTK Hospitality seeks a dedicated Executive Assistant to support the owner of a privately owned real estate business in the Lake Worth/West Palm Beach area. This on-site role requires discretion, proactive organization, and a knack for managing busy calendars and travel logistics.

The position emphasizes a high-trust, right-hand partnership with the business leader, handling both business and personal logistics with confidentiality and professionalism.

Qualifications

• 5–7 years of Executive Assistant experience, ideally supporting a CEO, business owner, or entrepreneur.
• Excellent written and verbal communication skills.
• Ability to work on-site in Lake Worth during business hours.
• Discretion and confidentiality in handling sensitive information.
• Proactive, detail-oriented, and dependable with strong organizational skills.

Responsibilities

• Manage a complex business calendar, meetings, appointments, and competing priorities.
• Serve as primary contact with employees, vendors, and advisors.
• Triage and respond to emails with timely follow-up.
• Book and manage domestic and international travel, including last-minute changes.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Track deadlines and action items; prepare agendas and ensure completion of open items.
• Organize digital records and confidential files.
• Support business operations and administrative workflows.

Skills

MS Office Suite

Google Workspace

Calendar management

Travel coordination

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Executive Assistant – Full Time

FTK Hospitality | Lake Worth / West Palm Beach, FL

Job Summary

FTK Hospitality is seeking a dedicated Executive Assistant to support the owner of a privately owned real estate business in the Lake Worth / West Palm Beach area. This is a high-trust, on-site role for a reliable professional who excels in managing busy calendars, complex travel, and both business and personal logistics. If you are detail-oriented, proactive, and thrive in a dynamic environment where discretion and ownership are essential, this position offers an opportunity to be an invaluable right hand to a respected business leader.

Key Responsibilities

• Executive & Business Support
  • Manage a complex business calendar, meetings, appointments, and competing priorities
  • Serve as the owner's primary point of contact with employees, vendors, and advisors
  • Triage and respond to email and incoming requests, ensuring timely follow-up
  • Book and manage domestic and international travel, including last-minute changes
  • Prepare correspondence, reports, presentations, and spreadsheets
  • Track deadlines, action items, and ongoing projects; prepare agendas and ensure completion of open items
  • Organize digital records and confidential files
  • Support business operations, special projects, and help improve administrative workflows
• Personal & Family Support
  • Coordinate personal and family calendars, appointments, activities, and events
  • Arrange personal travel, reservations, and detailed itineraries
  • Schedule household maintenance, contractors, and service providers
  • Handle errands, purchases, deliveries, and returns
  • Research products, services, and vendors, and make recommendations
• Communication
  • Act as a polished, diplomatic liaison between the owner and business and personal contacts
  • Exercise sound judgment regarding what requires the owner's attention and what can be handled independently
  • Maintain a high level of confidentiality with all business, financial, personal, and family information

Requirements

• 5–7 years of Executive Assistant experience, ideally supporting a CEO, business owner, or entrepreneur
• Personal or family support experience strongly preferred
• Proven ability to manage complex schedules, prioritize tasks, and handle confidential matters independently
• Excellent written and verbal communication skills
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint), Windows 11, and Android
• Familiarity with Google Workspace and modern productivity tools
• Calm, proactive, detail-oriented, and dependable approach
• Ability to work on-site in Lake Worth during business hours, with occasional evening and weekend support as needed

Preferred Qualifications

• Combined Executive Assistant / Personal Assistant experience
• Experience with complex domestic and international travel coordination
• Background in real estate, property management, or privately owned business environments
• Experience managing household vendors and family schedules

Schedule

Full-time, on-site in Lake Worth, FL. Weekday business hours required, with occasional evening and weekend availability for urgent or time-sensitive matters.

Why You'll Love Working Here

• Competitive salary: $80,000–$90,000, based on experience and qualifications
• Work closely with a respected business owner in a pivotal, high-trust leadership support role
• Dynamic work environment with a blend of business and personal support responsibilities
• Opportunity to make a significant impact and improve business and family operations
• Collaborative, professional culture where your expertise is valued