Executive Assistant & Office Operations Lead

UBC; King of Prussia (PA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Remote opportunities

Competitive salaries

Growth opportunities for promotion

401K with company match

Tuition reimbursement (after 90 days)

Flexible work environment

Discretionary PTO or 20 days PTO

Paid Holidays

Employee assistance programs

Medical, Dental, and vision coverage

HSA/FSA

Telemedicine

Wellness program

Adoption assistance

Short term disability

Long term disability

Life insurance

Discount programs

Job summary

UBC seeks an on-site Office Manager at its King of Prussia headquarters to support daily operations, interact with clients and staff, and drive efficient office workflows. You will handle invoicing, onboarding for new employees, procurement, and high-level administrative tasks for members of the Senior Leadership Team.

The role requires a Bachelor’s degree, 3–5 years as an Office Manager and Executive Assistant, and strong MS Office skills.

Qualifications

• Bachelor's Degree required.
• On-site 5 days/week.
• 3–5 years of experience as an Office Manager.
• 3–5 years of experience as an Executive Assistant.
• Strong organizational and time management skills.
• Excellent written and oral communication skills.
• Ability to keep sensitive information confidential.

Responsibilities

• Maintain common areas and organize procedures to ensure office efficiency.
• Serve as main reception point and ensure coverage at the desk.
• Coordinate onboarding for new employees and calendar management.
• Manage office supplies, vendor relationships, and budgeting basics.
• Prepare PowerPoint slides and presentations for leadership.
• Plan local company events and travel arrangements as needed.
• Maintain safety protocols and office policies.
• Collaborate with Administrative/Executive Assistants across UBC.

Skills

Office administration

Organizational skills

Communication skills

MS Office proficiency

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

Teams/SharePoint

Job description

UBC seeks an on-site Office Manager at its King of Prussia headquarters to support daily operations, interact with clients and staff, and drive efficient office workflows. You will handle invoicing, onboarding for new employees, procurement, and high-level administrative tasks for members of the Senior Leadership Team.

The role requires a Bachelor’s degree, 3–5 years as an Office Manager and Executive Assistant, and strong MS Office skills.