Executive Assistant to Chief Executive Officer

Juno Search Partners; Pennsylvania; Hybrid; USD 120,000 - 150,000; Full time

Job summary

A biotech start-up is seeking an Executive Administration and Operations professional to support the CEO. The ideal candidate has 10 years of relevant experience, strong skills in Microsoft Office, and a background in the biotech industry. Responsibilities include managing the CEO's calendar, supporting board meetings, and maintaining relationships with stakeholders. This hybrid position requires being onsite two days a week and demands high professionalism and attention to detail.

Qualifications

• 10 years of directly related experience required.
• Previous experience supporting CEO or C-level executive is highly desirable.
• Experience in the biotechnology/pharmaceutical industry strongly preferred.

Responsibilities

• Provide broad range of administrative support to CEO.
• Plan, coordinate, and manage calendar, travel, and expenses.
• Support CEO in Board and Committee preparation and execution.
• Build and maintain credibility with internal and external stakeholders.
• Collaborate with Management Team on corporate initiatives and stakeholder relations.

Skills

Proficient in SharePoint/Microsoft Office 365

Adaptability in a fast-paced environment

Keen attention to detail

Strong relationship building

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office 365

Apple/Mac computing environment

Outlook

Word

Excel

PowerPoint

Teams

Mac compatible

Job description

Our client, a start-up biotech in Montgomery County, PA is seeking an Executive Administration and Operations for the CEO to provide a broad range of administrative support to the CEO. This position requires a highly proactive and detail-oriented individual with experience in handling details of a highly confidential and critical nature. The ideal candidate will have previous experience working in a growing biotech supporting the CEO or senior leaders.

This is a hybrid position that is onsite two days per week.

Responsibilities:

• The Executive Administration and Operations for the CEO is a direct reflection of the CEO and the company. Therefore, it is critical that the candidate always operates with the highest level of professionalism, and that the candidate builds and maintains credibility, trust, and support with both internal and external stakeholders.
• Administrative support for the CEO requires proactive anticipation of needs to help shape thoughtful actions. A keen attention to detail, acting with a sense of urgency, maintaining confidentiality, and the ability to quickly adapt to changing needs and circumstances are keys to success.
• Planning, coordinating, and ensuring proactive management of calendar, travel, and expense reporting is required. The person in this role may also be asked to provide back-up support for other members of the C‑suite.
• Screening and appropriately triaging / redirecting general inquiries from internal and external stakeholders in a manner that reflects an ability to discern between critical and less urgent matters.
• Support the CEO in Board and Committee preparation, including but not limited to planning, scheduling and successfully executing Board meetings and logistics, ensuring timely execution of Board deliverables, creating and editing PowerPoint presentations and proof‑reading materials to ensure high quality materials.
• Support the CEO’s direct and indirect interactions and deliverables to the Board of Directors. This includes dissemination of Board materials, regular and ad‑hoc Board meeting planning, and travel planning for Board members as needed.
• Partner with other members of the Management Team to support corporate initiatives, as needed.
• Establish and maintain strong working relationships with key internal and external stakeholders and their administrative support.
• Other projects as assigned.

Qualifications

• Bachelor’s degree or equivalent and 10 years of directly related experience required. Significant responsibility working in a dynamic, demanding, and fast‑paced environment. Previous experience supporting the CEO or C‑level executive is highly desirable.
• Proficient in SharePoint/Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams), and other collaboration tools; experienced working in Apple / Mac based computing environment
• Experience in the biotechnology/pharmaceutical industry strongly preferred

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.