On-Site Contract Administrator: Multi-Project Invoicing

Amery Hospital & Clinic; Amery (WI); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Competitive Benefits

Paid time off

Job summary

Monarch Paving is seeking a qualified Contract Administrator to join our Amery, WI team. This role focuses on contract administration, document handling, and coordination with project managers to keep bids and deliveries on track.

You will use Viewpoint Vista and MS Office to manage contracts, invoices, and documentation, while ensuring compliance with company policies and safety standards on site.

Qualifications

• Experience in contract administration and procedures preferred.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Communicate effectively with team members, customers and vendors to support business functions.
• Red-line contracts and liaise between the legal department and contractors.
• Coordinate and process project contracts and procurement requirements.
• Request and submit required documentation from vendors, customers, subcontractors and internal contacts.
• Review, approve and pay subcontractor invoices.
• Invoice project receivables.
• Use Viewpoint Vista to provide information for operations.
• Assign subcontractors in CRL system and confirm payments.
• Manage multiple projects and assignments simultaneously.
• Crosstrain and assist in other areas as needed.

Skills

Contract administration

Communication

Organizational skills

Teamwork

Tools

Viewpoint Vista

MS Office

Job description

Monarch Paving is seeking a qualified Contract Administrator to join our Amery, WI team. This role focuses on contract administration, document handling, and coordination with project managers to keep bids and deliveries on track.

You will use Viewpoint Vista and MS Office to manage contracts, invoices, and documentation, while ensuring compliance with company policies and safety standards on site.