On-Site Contract Administrator - Construction Projects

Monarch Paving; Eau Claire (WI); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

PTO

Paid holidays

Job summary

Monarch Paving is seeking a qualified Contract Administrator to join our on-site team in Eau Claire, WI. This full-time hourly role supports the Division Controller, Area and Project Managers, and involves coordinating contracts, processing procurement, and handling subcontractor payments.

Responsibilities include reviewing and red-lining contracts, communicating with vendors, and using Viewpoint Vista and CRL systems to ensure accurate, timely project documentation and payments.

Qualifications

• Experience in contract administration and procedures preferred.
• Proficient with Microsoft Suite and other company programs.
• Experience with Viewpoint Vista accounting software is highly desirable.
• Strong attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Able to work independently and as part of a team.
• Excellent verbal and written communication skills.

Responsibilities

• Communicate effectively and professionally with team members, customers and vendors to support business functions as needed.
• Red-line contracts with the ability to understand contract provisions and act as liaison between the legal department and contractors.
• Coordinate and process project contracts and procurement requirements.
• Request and submit required documentation from outside vendors, customers, subcontractors as well as internal business contacts as needed.
• Review, approve and pay subcontractor invoices.
• Invoice project receivables.
• Work with the company's business management software (Viewpoint Vista) to provide information needed for efficient business operations.
• Use WisDOT Civil Rights & Labor System (CRL) to assign subcontractors to projects, enter and confirm subcontractor payments.
• Manage multiple projects and assignments simultaneously.
• Crosstrain and assist in other areas of business as needed.

Skills

Contract administration

Microsoft Office

Viewpoint Vista

Attention to detail

Communication

Tools

Viewpoint Vista

Job description

Monarch Paving is seeking a qualified Contract Administrator to join our on-site team in Eau Claire, WI. This full-time hourly role supports the Division Controller, Area and Project Managers, and involves coordinating contracts, processing procurement, and handling subcontractor payments.

Responsibilities include reviewing and red-lining contracts, communicating with vendors, and using Viewpoint Vista and CRL systems to ensure accurate, timely project documentation and payments.