Contract Administrator

Amery Hospital & Clinic; Amery (WI); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Competitive Benefits

Paid time off

Job summary

Monarch Paving is seeking a qualified Contract Administrator to join our Amery, WI team. This role focuses on contract administration, document handling, and coordination with project managers to keep bids and deliveries on track.

You will use Viewpoint Vista and MS Office to manage contracts, invoices, and documentation, while ensuring compliance with company policies and safety standards on site.

Qualifications

• Experience in contract administration and procedures preferred.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Communicate effectively with team members, customers and vendors to support business functions.
• Red-line contracts and liaise between the legal department and contractors.
• Coordinate and process project contracts and procurement requirements.
• Request and submit required documentation from vendors, customers, subcontractors and internal contacts.
• Review, approve and pay subcontractor invoices.
• Invoice project receivables.
• Use Viewpoint Vista to provide information for operations.
• Assign subcontractors in CRL system and confirm payments.
• Manage multiple projects and assignments simultaneously.
• Crosstrain and assist in other areas as needed.

Skills

Contract administration

Communication

Organizational skills

Teamwork

Tools

Viewpoint Vista

MS Office

Job description

Job Requirements: Monarch Paving Position Title: Contract Administrator

Location: Amery, WI Pay Range: N/A

Company Overview

Monarch Paving, founded in 1982, is a privately-owned hot-mix asphalt production, paving and aggregate company. We are a forward-thinking company that values integrity, our diverse team, sustainability, and innovation. Headquartered in Amery, Wisconsin, our organization is a leader in our fields with resources and additional opportunities in transportation logistics, fuel commodities, renewable energy and emerging technology throughout the Midwest. To learn more about us, visit: www.monarchpaving.com.

Position Summary

Monarch Paving Company is seeking a qualified Contract Administrator to join our team. This role requires a strong understanding of contract administration and procedural principles, excellent organizational skills, and the ability to manage multiple tasks efficiently. The Contract Administrator will work closely with the Division Controller, and support Area and Project Managers.

• Communicate effectively and professionally with team members, customers and vendors to support business functions as needed.
• Red-line contracts with the ability to understand contract provisions and act as liaison between the legal department and contractors.
• Coordinate and process project contracts and procurement requirements.
• Request and submit required documentation from outside vendors, customers, subcontractors as well as internal business contacts as needed.
• Review, approve and pay subcontractor invoices.
• Invoice project receivables.
• Work with the company's business management software (Viewpoint Vista) to provide information needed for efficient business operations.
• Use WisDOT Civil Rights & Labor System (CRL) to assign subcontractors to projects, enter and confirm subcontractor payments.
• Manage multiple projects and assignments simultaneously.
• Crosstrain and assist in other areas of business as needed.

This is a full-time hourly position located on-site in (LOCATION) working Monday - Friday.

SAETY AND COMPLIANCE

We prioritize the safety and wellness of our teams and the communities we operate in. Strict adherence of the Company's safety programs and policies is required to protect our teammates, mitigate risk, and improve overall productivity of projects.

BENEFITS

• Competitive Benefit and retirement program includes health, dental, vision, life and disability insurance.
• Paid time off and holidays are available immediately.

Position Requirements

• Experience in contract administration and procedures preferred.
• Proficient with Microsoft Suite (Outlook, Word, Excel) and other company programs.
• Experience with Viewpoint Vista accounting software is highly desirable.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.

Equal Opportunity Statement

Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.