On-Site Project Administrator: Construction Docs & Billing

Integrated Water Services Inc; Albuquerque (NM); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Paid time off

401(k) retirement plan

Job summary

Integrated Water Services Inc. is seeking a Project Administrator to manage financial and administrative tasks across all construction phases. You will support PM, Superintendent and Project Engineer with reports, minutes, and project documentation while handling invoicing, tax exemptions, and OCIP processes.

Base duties include organizing files, tracking milestones, and coordinating with vendors. Join a team focused on sustainable water solutions and impactful projects.

Qualifications

• Associate’s Degree in Business Administration, Project Management or equivalent work experience is required.
• 1+ years of experience in a construction Project Administrator role preferred.
• Proficiency in MS Office Suite required.
• Experience with Bluebeam, Procore and MS Project preferred.
• Knowledge of construction contracts, change orders, and RFIs preferred.
• Strong organizational and communication skills.

Responsibilities

• Organize and maintain project-related documentation, ensuring files are accessible.
• Track project milestones and ensure deliverables are documented.
• Support PM, Superintendent and Project Engineer with reports and minutes.
• Administer project tax exemption documentation process.
• Administer OCIP documentation process.
• Assist in document control through Procore.
• Assist with tracking invoices and the billing process.
• Coordinate with subcontractors and vendors for monthly docs.
• Plan project meetings and record minutes and action items.
• Monitor deadlines and keep team informed of changes.

Skills

MS Office Suite

Communication

Organization

Teamwork

Education

Associate’s Degree in Business Administration or related field

Tools

Procore

MS Project

Bluebeam

Job description

Integrated Water Services Inc. is seeking a Project Administrator to manage financial and administrative tasks across all construction phases. You will support PM, Superintendent and Project Engineer with reports, minutes, and project documentation while handling invoicing, tax exemptions, and OCIP processes.

Base duties include organizing files, tracking milestones, and coordinating with vendors. Join a team focused on sustainable water solutions and impactful projects.