On-Site Contract Administrator for Paving Projects

Monarch Paving; Amery (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Holidays

Job summary

Monarch Paving is seeking a Contract Administrator to join our Amery, WI team. This full-time, on-site role supports project managers, the division controller, and procurement processes.

You will manage contracts, red-line documents, process subcontractor payments, and coordinate with vendors, customers, and internal teams using Viewpoint Vista and Microsoft Office. Ideal candidates are detail-oriented, organized, able to multitask, and capable of communicating professionally across departments.

Qualifications

• Experience in contract administration and procedures preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel) and Viewpoint Vista accounting software.
• Strong attention to detail and organizational skills in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Communicate effectively with team members, customers and vendors to support business functions as needed.
• Red-line contracts with the ability to understand contract provisions and act as liaison between the legal department and contractors.
• Coordinate and process project contracts and procurement requirements.
• Request and submit required documentation from outside vendors, customers, subcontractors as well as internal business contacts as needed.
• Review, approve and pay subcontractor invoices.
• Invoice project receivables.
• Work with Viewpoint Vista to provide information needed for efficient business operations.
• Use WisDOT Civil Rights & Labor System (CRL) to assign subcontractors to projects, enter and confirm subcontractor payments.
• Manage multiple projects and assignments simultaneously.
• Crosstrain and assist in other areas of business as needed.

Skills

Contract administration

MS Office suite

Communication skills

Analytical skills

Organizational skills

Tools

Viewpoint Vista

Microsoft Office

Job description

Monarch Paving is seeking a Contract Administrator to join our Amery, WI team. This full-time, on-site role supports project managers, the division controller, and procurement processes.

You will manage contracts, red-line documents, process subcontractor payments, and coordinate with vendors, customers, and internal teams using Viewpoint Vista and Microsoft Office. Ideal candidates are detail-oriented, organized, able to multitask, and capable of communicating professionally across departments.